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Condominium Management Agreement

Condominium Management Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Condominium Management Agreement

"I need a Condominium Management Agreement for a luxury 50-unit residential building in Hong Kong's Mid-Levels area, with special provisions for managing high-end facilities including a swimming pool, gym, and private cinema, starting from March 1, 2025."

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Document background
The Condominium Management Agreement is a crucial document used in Hong Kong's property management sector to establish a formal relationship between property owners and professional management companies. It is typically required when a condominium development needs professional management services, whether for a new development or when changing management companies for an existing property. The agreement must comply with Hong Kong's Building Management Ordinance (Cap. 344) and Property Management Services Ordinance (Cap. 626), which regulate property management practices in the jurisdiction. The document comprehensively covers all aspects of property management, including maintenance, security, financial management, and compliance requirements, while also addressing the specific needs and features of the property in question. This agreement is essential for ensuring clear accountability, service standards, and proper governance in condominium management.
Suggested Sections

1. Parties: Identification of the Owners' Corporation or property owner and the Management Company, including their respective registration details and addresses

2. Background: Brief description of the property, purpose of the agreement, and any relevant history or context

3. Definitions: Detailed definitions of terms used throughout the agreement, including 'Common Areas', 'Services', 'Management Fee', etc.

4. Appointment and Term: Formal appointment of the management company, duration of the agreement, and renewal terms

5. Scope of Services: Comprehensive outline of management services to be provided, including maintenance, security, cleaning, and administrative duties

6. Management Company's Obligations: Detailed responsibilities and duties of the management company, including compliance with relevant ordinances and professional standards

7. Owner's Obligations: Responsibilities of the Owners' Corporation or property owner, including provision of access and information

8. Financial Arrangements: Management fees, payment terms, budget preparation, and financial reporting requirements

9. Insurance: Required insurance coverage and responsibilities for maintaining various types of insurance

10. Staff and Contractors: Requirements for hiring and managing staff and contractors, including compliance with labor laws

11. Compliance and Reporting: Regulatory compliance requirements and reporting obligations

12. Termination: Grounds for termination, notice requirements, and post-termination procedures

13. Liability and Indemnity: Allocation of risks, limitation of liability, and indemnification provisions

14. Dispute Resolution: Procedures for handling disputes, including mediation and arbitration provisions

15. General Provisions: Standard clauses including notices, amendments, governing law, and entire agreement

Optional Sections

1. Special Facilities Management: Additional provisions for managing special facilities like swimming pools, gymnasiums, or clubhouses

2. Smart Building Systems: Specific provisions for managing automated building systems, IoT devices, or smart home features

3. Car Park Management: Specific provisions for managing parking facilities if applicable

4. Sustainability Measures: Special provisions for green building initiatives and environmental management

5. Emergency Response Procedures: Detailed procedures for handling various types of emergencies

6. Renovation and Works Management: Procedures for managing renovation works and contractor access

7. Property Enhancement: Provisions for property improvement projects and capital works

8. Subsidiary Management Companies: Required when multiple management companies are involved for different aspects of the property

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the property, including floor plans and common areas

2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided

3. Schedule 3 - Fee Schedule: Comprehensive breakdown of management fees and other charges

4. Schedule 4 - Performance Standards: Key performance indicators and service standards

5. Schedule 5 - Staff Requirements: Minimum staffing requirements and qualifications

6. Schedule 6 - Insurance Requirements: Detailed insurance requirements and minimum coverage amounts

7. Schedule 7 - House Rules: Building rules and regulations to be enforced by the management company

8. Schedule 8 - Emergency Procedures: Detailed emergency response procedures and contact information

9. Appendix A - Maintenance Schedule: Scheduled maintenance tasks and their frequencies

10. Appendix B - Required Forms: Standard forms for various management procedures and requests

11. Appendix C - Contractor Requirements: Standards and requirements for appointed contractors

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















































Clauses



































Relevant Industries

Real Estate

Property Management

Facilities Management

Building Maintenance

Security Services

Professional Services

Property Development

Relevant Teams

Legal

Operations

Facility Management

Property Management

Compliance

Finance

Risk Management

Security

Maintenance

Customer Service

Contract Administration

Relevant Roles

Property Manager

Facility Manager

Building Manager

Operations Director

Legal Counsel

Compliance Officer

Maintenance Supervisor

Security Manager

Finance Manager

Property Management Director

Estate Manager

Contract Administrator

Risk Manager

Customer Service Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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