The Employee Leaving Certificate is a crucial document in Hong Kong's employment landscape, required when an employment relationship concludes. It serves as an official record of employment and is often requested by future employers or authorities for verification purposes. The certificate must comply with Hong Kong's Employment Ordinance and Personal Data (Privacy) Ordinance, providing accurate employment information while respecting data privacy requirements. Typically issued upon employment termination or resignation, the Employee Leaving Certificate includes essential details such as employment duration, final position, and basic service record. It plays a vital role in facilitating smooth career transitions and maintaining proper employment documentation in Hong Kong's business environment.
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1. Company Letterhead: Official company letterhead including company name, address, and registration details
2. Date and Reference: Current date and any internal reference numbers
3. Employee Details: Full name, HKID number (masked), and last position held
4. Employment Period: Precise dates of employment commencement and termination
5. Position and Duties: Last position held and brief description of main responsibilities
6. Confirmation of Employment End: Clear statement confirming the termination of employment and its nature (e.g., resignation, mutual agreement)
7. Basic Service Record: Confirmation of completion of employment duties and general conduct statement
8. Authorization: Signature block with name and position of authorized signatory
1. Reason for Leaving: Include only if requested by employee and the departure was amicable
2. Performance Commentary: Brief statement about performance, only if positive and specifically requested
3. Special Achievements: Notable projects or achievements, if relevant and requested
4. Future Reference: Statement about willingness to provide future references, if applicable
5. Outstanding Matters: Confirmation of settlement of all dues and obligations, if relevant
6. Non-compete Reminder: Reference to any post-employment obligations, if applicable
1. Schedule 1 - Employment History: Detailed list of positions held and promotions if employment period was lengthy
2. Schedule 2 - Training and Certifications: List of company-sponsored training and certifications obtained during employment
3. Appendix A - Project Summary: Summary of major projects involved in, if relevant to future employment
4. Appendix B - Awards and Recognition: List of formal awards or recognition received during employment
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