The Employee Termination Notice To Staff is a crucial document used in Hong Kong employment relationships when an employer needs to formally terminate an employee's employment contract. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, including requirements for notice periods, statutory payments, and proper documentation. This document serves multiple purposes: it provides clear written evidence of termination, outlines the terms and conditions of the separation, specifies final payment arrangements, and reminds employees of their post-employment obligations. The notice should be issued with careful consideration of Hong Kong's employment law requirements regarding termination procedures, discrimination provisions, and employee protections.
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1. Employee and Company Details: Full name of employee, position, employee ID, company name and address
2. Date and Notice Period: Effective date of termination notice and last working day, including notice period calculation
3. Termination Statement: Clear statement of employment termination and basic reason (if applicable)
4. Final Payment Details: Information about salary, unused annual leave, and any other statutory payments due
5. Company Property Return: List of company property to be returned and deadline
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
7. Contact Information: HR contact details for questions and administrative matters
1. Severance Payment Details: Include when termination qualifies for severance payment under Hong Kong law
2. Performance Related Information: Include when termination is performance-based and documentation is necessary
3. Garden Leave Provisions: Include when employee is placed on garden leave during notice period
4. Outplacement Support: Include when company is offering career transition assistance
5. Non-Compete Reminder: Include when employee is bound by existing non-compete agreements
6. Handover Instructions: Include when specific handover of duties is required
7. Reference Policy: Include when specifying company's approach to providing references
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and statutory payments
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects
4. Employee Benefits Summary: Summary of benefit entitlements and termination dates for each benefit
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics and Transportation
Real Estate
Insurance
Telecommunications
Media and Entertainment
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Operations
Administration
Employee Relations
Corporate Secretariat
Relevant Roles
Human Resources Director
HR Manager
HR Business Partner
Legal Counsel
Company Secretary
Department Manager
Line Manager
Operations Manager
Regional Director
Country Manager
Managing Director
Chief Executive Officer
HR Administrator
Compliance Officer
Employee Relations Manager
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