The Employment Separation Certificate is a crucial document in Hong Kong's employment framework, typically issued upon the conclusion of an employment relationship. This certificate serves as an official record and verification of employment, essential for both employers and employees in Hong Kong's dynamic business environment. It includes vital information such as employment duration, position details, and separation circumstances, while ensuring compliance with the Hong Kong Employment Ordinance. The document is particularly important for employees seeking new employment, handling immigration matters, or requiring proof of previous employment for various purposes. It also helps employers maintain proper documentation of employment terminations and demonstrate compliance with local employment laws.
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1. Header Information: Company letterhead, date, reference number, and document title
2. Employee Details: Full name, HKID/passport number, position held, and employee number
3. Employment Period: Start and end dates of employment, including last day of work
4. Position and Duties: Job title and brief description of primary responsibilities
5. Reason for Separation: Brief statement of separation type (resignation, termination, mutual agreement, etc.)
6. Confirmation of Settlements: Statement confirming all salary and statutory payments have been settled
7. Authentication: Company authorized signatory details, signature, and company chop
1. Performance Statement: Optional positive statement about employee's performance and conduct (typically included when employee requests it or for reference purposes)
2. MPF Details: Information about Mandatory Provident Fund arrangements and status, included when specifically requested
3. Leave Balance Settlement: Details of annual leave and other leave settlements, included when relevant
4. Non-Compete Reminder: Reference to any post-employment obligations, included if such terms existed in the employment contract
5. Immigration Status Note: For foreign employees, information about employment visa status and termination reporting
1. Payment Summary: Detailed breakdown of final payments including salary, leave pay, severance/long service payment if applicable
2. Company Property Checklist: List of company property returned by the employee
3. Benefits Termination Summary: Details of employment benefits termination dates and relevant contact information
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