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End Of Engagement Letter

End Of Engagement Letter Template for Hong Kong

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Key Requirements PROMPT example:

End Of Engagement Letter

"I need an End of Engagement Letter for a senior technology consultant in Hong Kong who is voluntarily resigning from their role, with their last working day being March 15, 2025, including clauses about ongoing project handover and client confidentiality obligations."

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Document background
The End of Engagement Letter is a crucial document used in Hong Kong employment contexts to formally document the conclusion of an employment or professional relationship. It is typically issued when an employee resigns, is terminated, or when a fixed-term contract expires. The letter must comply with Hong Kong employment law, particularly the Employment Ordinance (Cap. 57) and related regulations. It serves multiple purposes: documenting the termination date, outlining final payments and benefits, addressing the return of company property, reminding of post-employment obligations, and providing clarity on administrative matters. This document is essential for risk management and maintaining clear records of employment termination in accordance with Hong Kong legal requirements.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details

2. Reference Line: Reference to the original engagement/employment agreement and position

3. Confirmation of Termination: Clear statement of the termination of engagement and effective date

4. Final Payments: Details of final salary, outstanding payments, and statutory entitlements

5. Return of Company Property: List of items to be returned including documents, equipment, and access cards

6. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-engagement

7. Handover Requirements: Specific instructions for handover of work, files, and responsibilities

8. Administrative Matters: Practical arrangements such as email forwarding and system access termination

9. Contact Details: Future correspondence details and relevant contact information

10. Closure: Professional closing statement, signature block, and company details

Optional Sections

1. Non-Compete Reminder: Include when the original engagement contained non-compete clauses that survive termination

2. Reference Provision: Include when agreeing to provide future employment references

3. Benefits Continuation: Include when there are benefits that extend beyond the termination date

4. Exit Interview: Include when an exit interview needs to be scheduled

5. Outstanding Claims: Include when there are pending expense claims or reimbursements

6. Share Options/Awards: Include when dealing with existing share options or equity arrangements

7. Professional Membership Transfers: Include when professional memberships or licenses need to be addressed

Suggested Schedules

1. Schedule of Company Property: Detailed list of company property to be returned

2. Final Payment Calculation: Breakdown of final payment including salary, leave, and other entitlements

3. Handover Checklist: Comprehensive list of tasks and documents to be handed over

4. Benefits Summary: Summary of any benefits and their termination dates

5. Contact Information Form: Form for updating post-employment contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Professional Services

Technology

Manufacturing

Retail

Healthcare

Education

Construction

Real Estate

Telecommunications

Legal Services

Consulting

Banking

Insurance

Hospitality

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Finance

Operations

Information Technology

Sales

Marketing

Research

Administration

Executive Office

Product Development

Customer Service

Risk Management

Corporate Secretariat

Relevant Roles

Chief Executive Officer

Managing Director

Executive Director

Senior Manager

Department Manager

Project Manager

Senior Associate

Associate

Analyst

Consultant

Professional Staff

Administrative Officer

Technical Specialist

Sales Representative

Operations Manager

Financial Controller

Legal Counsel

HR Manager

IT Specialist

Research Analyst

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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