The Event Space Rental Agreement is essential for any business or individual offering or seeking to rent venue space for events in Hong Kong. This document serves as a crucial legal framework for managing venue rentals, protecting both the venue owner's property interests and the renter's event requirements. It is specifically designed to comply with Hong Kong's regulatory requirements, including building safety codes, public gathering regulations, and relevant ordinances governing commercial property use. The agreement becomes particularly important in Hong Kong's dynamic events industry, where spaces are frequently rented for corporate events, exhibitions, conferences, and social gatherings. It includes comprehensive provisions for risk management, operational procedures, and dispute resolution, tailored to Hong Kong's legal and business environment.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Parties: Identification of the venue owner/operator and the event organizer/renter
2. Background: Brief context about the venue and the intended event rental arrangement
3. Definitions: Key terms used throughout the agreement including 'Venue', 'Event', 'Rental Period', 'Rental Fee'
4. Venue Details and Licensed Area: Specific description of the rented space and permitted areas of use
5. Rental Period and Access Times: Specification of rental duration, setup/teardown times, and access restrictions
6. Rental Fee and Payment Terms: Payment amount, schedule, deposit requirements, and additional charges
7. Permitted Use and Event Requirements: Allowed activities, maximum capacity, and general event conduct requirements
8. Responsibilities of the Parties: Specific obligations of both venue operator and event organizer
9. Insurance and Liability: Required insurance coverage and allocation of risks between parties
10. Cancellation and Termination: Conditions for cancellation by either party and associated penalties
11. Force Majeure: Provisions for unforeseen circumstances preventing event execution
12. Governing Law and Dispute Resolution: Specification of Hong Kong law governance and dispute resolution procedures
1. Catering and Food Services: Required when the venue provides or restricts food and beverage services
2. Technical Services and Equipment: Needed when venue provides audio-visual or technical equipment
3. Security Requirements: For large events or those requiring specific security arrangements
4. Cleaning and Waste Management: When specific cleaning requirements or waste handling needs to be detailed
5. Intellectual Property Rights: For events involving performances, recordings, or broadcasting
6. Advertising and Promotion: When specific rules about event marketing or venue naming rights apply
7. Noise Control: For venues in residential areas or events with music/entertainment
8. Health and Safety Protocols: For specific health requirements or when additional safety measures are needed
1. Schedule 1 - Venue Floor Plan: Detailed plan showing the licensed area, exits, facilities
2. Schedule 2 - Equipment Inventory: List of provided or permitted equipment and facilities
3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, charges, and deposits
4. Schedule 4 - Venue Rules and Regulations: Standard venue policies and operational requirements
5. Schedule 5 - Insurance Requirements: Specific insurance types and coverage amounts required
6. Schedule 6 - Event Schedule: Detailed timeline including setup, event, and teardown times
7. Appendix A - Required Permits and Licenses: List of necessary permits and responsible party for obtaining each
8. Appendix B - Emergency Procedures: Safety protocols and emergency contact information
Find the exact document you need
Simple Risk Assessment Matrix
A structured risk assessment tool compliant with Hong Kong regulations, providing a systematic approach to identifying and evaluating organizational risks.
Download
Event Space Rental Agreement
A Hong Kong law-governed agreement for temporary event space rental, defining terms, conditions, and obligations between venue providers and renters.
Download
Venue Hire Agreement
A Hong Kong law-governed agreement setting out terms and conditions for temporary venue hire, including usage rights, obligations, and liability provisions.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)