The Hourly Invoice is a fundamental business document used in Hong Kong for billing time-based professional services and consultancy work. It serves as both a payment request and a legal record of services rendered, complying with Hong Kong's Inland Revenue Ordinance and Business Registration Ordinance requirements. This document type is particularly relevant for professionals, consultants, and service providers who charge by the hour and need to maintain clear records of their time-based billing. The invoice includes detailed time tracking, rate calculations, and payment terms, while incorporating all necessary business identification and tax information required by Hong Kong authorities. It's designed to be used in both English and Chinese business contexts, making it versatile for Hong Kong's international business environment.
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1. Invoice Header: Company logo, 'Invoice' title, and invoice number
2. Issuer Details: Legal business name, address, business registration number, and contact information of the service provider
3. Client Details: Client's full name, address, and any relevant reference numbers
4. Invoice Details: Invoice date, due date, and payment terms
5. Service Description: Detailed breakdown of services provided, including dates, hours worked, and hourly rates
6. Calculation: Subtotal, any applicable taxes or deductions, and total amount due
7. Payment Instructions: Bank details or other payment methods accepted
8. Terms and Conditions: Basic terms including payment deadline and late payment penalties
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Project Reference: Include when the work relates to a specific project or contract
3. Tax Details: Include when relevant for tax purposes, such as GST/VAT numbers if applicable
4. Discount Section: Include when any discounts or special rates have been applied
5. Foreign Currency Conversion: Include when invoice amounts are shown in multiple currencies
6. Chinese Translation: Include when dealing with Chinese-speaking clients or when required by the client
1. Time Sheet: Detailed breakdown of hours worked per day/task
2. Expense Details: Itemized list of reimbursable expenses with receipts if applicable
3. Service Level Details: Breakdown of different service levels and corresponding rates if multiple rates apply
4. Project Milestone Report: Progress report or milestone completion details if required by the client
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