The Immediate Termination Letter is a critical document used in Hong Kong employment situations where an employer needs to terminate an employment relationship with immediate effect, typically due to serious misconduct or fundamental breach of employment terms. This document must strictly comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, as improper handling could result in claims for wrongful termination. The letter should clearly state the grounds for immediate termination, reference relevant contract clauses or legal provisions, and outline the immediate practical implications including final payment arrangements and company property return. It's essential that the document is properly drafted, authorized, and delivered to protect both parties' legal interests and maintain proper documentation of the termination process.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication this is a termination letter
4. Notification of Termination: Clear statement of immediate termination and effective date
5. Grounds for Termination: Specific reason(s) for immediate termination, citing relevant clause(s) from employment contract and/or Employment Ordinance
6. Return of Company Property: List of items to be returned immediately
7. Final Payment Details: Information about final salary, unused annual leave, and any other statutory payments
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Signature Block: Authorized signatory details and company stamp
1. Misconduct Details: Detailed description of the misconduct when termination is due to gross misconduct, including dates and specific incidents
2. Post-termination Restrictions: Reminder of any post-employment restrictions if applicable in the original contract
3. Legal Rights Reservation: Statement reserving company's legal rights in case of future disputes
4. Handover Instructions: Specific instructions for handover of work responsibilities
5. Exit Interview: Information about exit interview arrangements if company policy requires
6. Benefits Termination: Details about termination of benefits, insurance coverage, etc.
7. Reference Policy: Company's position on providing future references
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any statutory payments
2. Company Property Checklist: Itemized list of company property to be returned
3. Supporting Evidence: Documentation supporting the grounds for immediate termination (if applicable)
4. Handover Document List: List of documents, passwords, and access credentials to be returned
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