The Lease Expiration Notice is a crucial document in Hong Kong's property management and real estate sector, used when a lease agreement is approaching its end date. This notice must be prepared and served in accordance with Hong Kong's property laws, particularly the Landlord and Tenant (Consolidation) Ordinance. It serves multiple purposes: formally notifying the tenant of the approaching lease expiration, clarifying the landlord's intentions regarding renewal or termination, and outlining the specific requirements for vacating the property. The document typically includes important details such as the final date of tenancy, property surrender conditions, security deposit arrangements, and procedures for final inspection. It's essential for proper lease management and protecting the legal interests of both landlords and tenants in Hong Kong's property market.
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1. Sender Details: Full legal name and address of the landlord/sender
2. Recipient Details: Full legal name and address of the tenant/recipient
3. Date: Date of the notice
4. Subject Line: Clear identification as a Lease Expiration Notice with reference to the specific property
5. Lease Reference: Details of the current lease including date of execution and property address
6. Notice of Expiration: Clear statement of the lease expiration date and confirmation that the lease will not be renewed
7. Vacation Requirements: Specific date by which the property must be vacated
8. Property Condition: Reminder of obligations regarding the condition in which the property must be returned
9. Closing: Formal closing, signature block, and contact information for further communication
1. Security Deposit: Include when there is a need to address the return of security deposit and conditions for its return
2. Final Inspection: Include when specifying arrangements for final property inspection
3. Outstanding Payments: Include when there are any outstanding rent or utility payments to be addressed
4. Forwarding Address Request: Include when requesting tenant to provide forwarding address for future correspondence
5. Keys Return: Include when specifying arrangements for return of keys and access devices
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Property Condition Checklist: Checklist detailing the expected condition of the property upon vacation
3. Utility Transfer Form: Forms for transferring or terminating utility services
4. Forwarding Address Form: Form for tenant to provide forwarding address details
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