The One Month Notice Termination Letter is a crucial document used in Hong Kong employment relationships when either party wishes to terminate the employment contract with the statutory or contractually agreed one month's notice. This document is mandated by the Hong Kong Employment Ordinance (Cap. 57) and serves as official documentation of the termination process. It should be used when terminating employment relationships where one month's notice is required, whether specified in the employment contract or as per statutory requirements. The letter must include specific details about the termination date, notice period, final payments, and other entitlements under Hong Kong law. It's essential for ensuring legal compliance and maintaining clear communication between employer and employee during the termination process.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's name, position, and address
3. Subject Line: Clear indication that this is a notice of termination
4. Notice Declaration: Formal statement of termination with reference to the employment contract and last working day
5. Notice Period Details: Confirmation of the one-month notice period with specific dates
6. Handover Requirements: Instructions regarding the handover of work responsibilities
7. Company Property: Requirements for returning company property and equipment
8. Final Payment Details: Information about final salary, accrued leave, and any other statutory payments
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Signature Block: Space for authorized signatory details and signature
1. Garden Leave: Section to be included if the employee is being placed on garden leave during the notice period
2. References: Information about the company's policy on providing references, if applicable
3. Post-termination Restrictions: Reminder of any post-employment restrictions if specified in the original contract
4. Severance Payment: To be included if the termination qualifies for severance payment under Hong Kong law
5. Medical Benefits: Details about the continuation or termination of medical benefits, if applicable
6. Share Options/Awards: Information about the treatment of any share options or awards, if applicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other entitlements
2. Company Property Checklist: List of company property to be returned
3. Handover Checklist: Detailed list of tasks and responsibilities to be handed over
4. Benefits Summary: Summary of treatment of various benefits upon termination
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