The Placement Confirmation Letter is a crucial document in Hong Kong's employment process, typically issued after successful job negotiations but before the formal employment contract. It serves as an interim document confirming the key terms of employment and the employer's intent to hire. The letter should comply with Hong Kong's Employment Ordinance and related regulations, providing essential information about the position, compensation, and basic terms while maintaining a professional and clear format. This document is particularly important in Hong Kong's fast-paced business environment, where it helps secure candidate commitment and initiates the onboarding process. The Placement Confirmation Letter also serves as a reference point for the subsequent preparation of the full employment contract.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is a Placement Confirmation Letter
3. Opening Salutation: Formal greeting to the candidate
4. Confirmation Statement: Clear statement confirming the successful placement and position
5. Position Details: Job title, department, and reporting relationship
6. Employment Terms: Key terms including start date, working hours, location
7. Compensation Package: Base salary, benefits, and any other financial terms
8. Next Steps: Instructions for accepting the placement and onboarding process
9. Closing: Professional closing, signature block, and company representative details
1. Probation Period: Include when the position comes with a probationary period
2. Special Arrangements: Any special work arrangements like hybrid/remote working options
3. Conditional Requirements: Any conditions that must be met before starting (e.g., background checks, medical examinations)
4. Notice Period: Include when there are specific notice period requirements
5. Confidentiality Statement: Brief confidentiality clause when dealing with sensitive positions
6. Relocation Details: Include when the position involves relocation assistance
1. Benefits Summary: Detailed breakdown of the benefits package
2. Job Description: Detailed description of the role and responsibilities
3. Required Documents Checklist: List of documents needed for onboarding
4. First Day Instructions: Detailed information about first day procedures and requirements
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