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The Quotation Invoice is a versatile commercial document widely used in Hong Kong's business environment, designed to streamline the quote-to-billing process. This document type is particularly valuable when businesses need to provide detailed pricing information while maintaining the option to quickly convert the quote into a binding invoice upon client acceptance. A Quotation Invoice must comply with Hong Kong's Business Registration Ordinance and Inland Revenue requirements, including proper company identification, clear pricing structures, and necessary tax information. It's commonly used in both B2B and B2C transactions, offering flexibility while ensuring legal compliance with Hong Kong's commercial documentation standards. The document typically includes comprehensive product or service descriptions, pricing details, payment terms, and delivery specifications, making it suitable for various transaction types from simple product sales to complex service arrangements.

1. Company Details: Company letterhead, registration number, address, contact details, and business registration number

2. Client Information: Full name, address, and contact details of the client

3. Quote Reference: Unique quotation number, date of issue, and validity period

4. Item Description: Detailed description of goods/services being quoted, including quantities and specifications

5. Pricing Breakdown: Itemized costs, unit prices, subtotals, and total amount

6. Payment Terms: Payment schedule, accepted payment methods, and any deposit requirements

7. Delivery Information: Delivery timeline, location, and any specific delivery requirements

8. Terms and Conditions: Basic terms including validity period, acceptance process, and standard business terms