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The Salary Acknowledgement Letter is a critical document in Hong Kong's employment landscape, designed to formalize and document salary arrangements between employers and employees. It serves multiple purposes: ensuring compliance with Hong Kong's Employment Ordinance, providing clear documentation for payroll and tax purposes, and preventing future disputes regarding compensation terms. This document should be issued whenever a new salary is established or modified, typically during hiring, after performance reviews, or following salary adjustments. The letter includes essential information such as salary amount, payment frequency, effective date, and any additional compensation components, all aligned with Hong Kong employment law requirements. While not explicitly required by law, maintaining such documentation is considered best practice for proper employment record-keeping and demonstrates compliance with local regulatory requirements.

1. Letter Header and Date: Company letterhead, date, and reference number if applicable

2. Recipient Details: Employee's name, position, and employee ID number

3. Subject Line: Clear indication that this is a salary acknowledgement letter

4. Salary Information: Specific details of the salary amount, currency, and payment frequency

5. Effective Date: When the stated salary takes effect

6. Payment Method: How and when the salary will be paid

7. Acknowledgement Statement: Statement confirming the employee's understanding and acceptance of the salary details

8. Signature Block: Space for both employer and employee signatures, names, and dates