The Short Notice Letter is a crucial document in Hong Kong employment law, used to formally communicate the termination of employment relationships. It can be initiated by either the employer or employee and must comply with the notice period requirements specified in the Employment Ordinance (Cap. 57) and the employment contract. The document is essential for maintaining clear records and ensuring legal compliance in employment terminations. It typically includes the effective date of termination, notice period duration, last working day, and basic arrangements for the transition period. The Short Notice Letter may also address matters such as garden leave, handover requirements, company property return, and final payment arrangements. This document is particularly important in Hong Kong's business environment, where clear documentation of employment matters is crucial for both legal compliance and professional relationships.
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1. Letter Header: Date, sender's details, recipient's details, and reference number if applicable
2. Subject Line: Clear statement of the letter's purpose (e.g., 'Notice of Resignation' or 'Notice of Termination')
3. Notice Statement: Clear declaration of the notice being given, including the effective date and notice period duration
4. Position Details: Current role and department/team of the employee
5. Last Working Day: Explicit statement of the final working day
6. Handover Arrangements: Basic statement about cooperation during the notice period and handover of duties
7. Signature Block: Space for signature, name, and title of both parties
1. Garden Leave: Include when the employee is being placed on garden leave during the notice period
2. Outstanding Payments: Include when there are specific arrangements for final salary, bonus, or other payments
3. Company Property: Include when there are specific company assets to be returned
4. Confidentiality Reminder: Include when emphasizing ongoing confidentiality obligations is necessary
5. Reference Provision: Include when addressing the provision of future employment references
6. Post-Termination Restrictions: Include when reminding the employee of existing post-termination restrictions
1. Handover Checklist: Optional appendix listing key responsibilities and projects to be handed over
2. Company Property List: Optional appendix itemizing company property to be returned
3. Final Payment Calculation: Optional appendix detailing the breakdown of final payment including notice period
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