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The Standard Privacy Notice is a fundamental document required for compliance with Hong Kong's Personal Data (Privacy) Ordinance (PDPO). Organizations operating in Hong Kong must provide this notice to data subjects at or before the time of data collection, explaining how personal data will be handled. The document should be used whenever an organization collects, processes, or stores personal data of individuals in Hong Kong. The Standard Privacy Notice typically includes information about data collection purposes, retention periods, security measures, third-party sharing, and data subject rights. It must be written in clear, understandable language and should be regularly reviewed and updated to reflect changes in data processing practices or regulatory requirements. For organizations dealing with mainland China or international operations, the notice may need to be aligned with other privacy regulations while maintaining PDPO compliance.

1. Introduction: Overview of the organization and purpose of the privacy notice

2. Definitions: Key terms used throughout the privacy notice including 'personal data', 'processing', 'data subject', etc.

3. Types of Personal Data Collected: Comprehensive list of personal data categories collected

4. Purposes of Collection: Detailed explanation of why personal data is collected and how it will be used

5. Data Retention: How long personal data is kept and criteria for determining retention periods

6. Data Security: Measures taken to protect personal data

7. Data Subject Rights: Rights of individuals under PDPO including access and correction rights

8. Contact Information: How to contact the organization regarding privacy matters