The Termination Letter Due To Restructuring is a crucial document used when organizations in Hong Kong undergo structural changes necessitating workforce reduction. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, particularly regarding notice periods, severance payments, and employee rights. This document is typically used during company-wide reorganizations, departmental restructuring, or downsizing initiatives. It includes essential information about the restructuring rationale, termination terms, statutory entitlements, final payments, benefit arrangements, and transition requirements. The letter serves both as a formal notification and a legal document, ensuring clear communication while protecting the interests of both parties under Hong Kong law.
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1. Letter Header: Company letterhead, date, and recipient's details including name, position, and address
2. Subject Line: Clear indication that this is a termination notice due to restructuring
3. Opening Statement: Professional opening and clear statement of the purpose of the letter
4. Restructuring Context: Brief explanation of the business restructuring situation and reasons for the termination
5. Termination Details: Specific details about the termination including the effective date and notice period
6. Final Payment Information: Details of salary, severance pay, and other statutory entitlements
7. Company Property Return: Instructions regarding the return of company property and equipment
8. Handover Requirements: Instructions for handling ongoing work and transition responsibilities
9. Closing Statement: Expression of gratitude for service and professional closing
10. Signature Block: Authorized signatory details including name, position, and company
1. Outplacement Support: Details of any career transition support being offered
2. Reference Letter Offer: Information about providing employment references
3. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
4. Benefits Continuation: Information about any benefits that continue post-employment
5. Release Agreement: Reference to any separation agreement requiring signature
6. Exit Interview: Information about exit interview arrangements
7. Contact Information: HR contact details for questions or concerns
1. Schedule A - Payment Calculation: Detailed breakdown of final payment including salary, severance, and other entitlements
2. Schedule B - Benefits Summary: Summary of benefits status and post-employment continuation details
3. Schedule C - Company Property Checklist: List of company items to be returned
4. Appendix 1 - Handover Document Template: Template for documenting work in progress and key contacts
5. Appendix 2 - Claims Release Form: If applicable, form for releasing claims against the company
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Telecommunications
Real Estate
Construction
Logistics
Media and Entertainment
Hospitality
Banking
Insurance
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Employee Relations
Operations
Finance
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
Department Head
Line Manager
Chief Human Resources Officer
HR Business Partner
Employee Relations Manager
Legal Manager
Compliance Officer
HR Operations Manager
Chief Executive Officer
Chief Operating Officer
Managing Director
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