The Third Party Confirmation Letter is a crucial document in Hong Kong's business and legal landscape, commonly used to provide formal verification of specific arrangements, obligations, or facts to interested third parties. It is particularly valuable in situations where external parties require official confirmation of existing arrangements, such as in financial transactions, corporate dealings, or commercial relationships. The document, governed by Hong Kong law, typically includes detailed confirmations, any relevant conditions or limitations, and must comply with local legal requirements including the Contracts (Rights of Third Parties) Ordinance. It serves as a legally binding document that can be relied upon by the specified parties and may be used in various contexts, from confirming financial arrangements to verifying corporate relationships or contractual obligations.
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1. Letter Header: Including date, recipient's name and address, and reference number if applicable
2. Subject Line: Clear identification of the matter being confirmed
3. Opening Paragraph: Introduction identifying the writer and the purpose of the confirmation
4. Reference to Original Agreement/Transaction: Details of the primary agreement or transaction that is being confirmed
5. Confirmation Statements: Clear, specific statements of what is being confirmed
6. Authority Statement: Confirmation of the writer's authority to make these confirmations
7. Contact Information: Details for further communication if needed
8. Signature Block: Including name, title, and company of the signatory
1. Reliance Statement: Statement regarding who may rely on the confirmation, used when specific parties need to be identified as beneficiaries of the confirmation
2. Confidentiality Statement: Used when the confirmation contains sensitive information that needs to be kept confidential
3. Time Limitation: Statement specifying how long the confirmation remains valid, used when the confirmation has a specific expiry date
4. Governing Law Statement: Used when there's a need to explicitly state that Hong Kong law governs the confirmation
5. Disclaimer: Used when specific limitations on the confirmation need to be highlighted
6. Copy Recipients: List of other parties to receive copies, used when multiple parties need to be informed
1. Copy of Referenced Agreement: Attach the relevant agreement being referenced in the confirmation
2. Supporting Documentation: Any relevant documents that support or provide evidence for the confirmation statements
3. Authorization Evidence: Documents proving the authority of the signatory, such as board resolutions or powers of attorney
4. Transaction Details: Detailed information about specific transactions being confirmed, if too lengthy for the main letter
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Insurance
Legal Services
Corporate Services
Investment Management
Construction and Infrastructure
Manufacturing
Technology
Professional Services
Healthcare
Education
Relevant Teams
Legal
Compliance
Finance
Corporate Secretarial
Risk Management
Operations
Commercial
Business Development
Transaction Management
Client Relations
Relevant Roles
Legal Counsel
Company Secretary
Compliance Officer
Chief Financial Officer
Commercial Director
Contract Manager
Corporate Secretary
Risk Manager
Legal Director
General Counsel
Transaction Manager
Business Development Manager
Relationship Manager
Operations Director
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