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Event Photography Contract
"I need an Event Photography Contract for a three-day corporate conference in Jakarta in March 2025, with provisions for multiple photographers, drone coverage, and specific requirements for same-day delivery of certain photos for social media use."
1. Parties: Identification of the photographer and client with complete legal names and addresses
2. Background: Brief context about the event and the parties' intention to enter into a photography service agreement
3. Definitions: Key terms used throughout the contract including 'Event', 'Deliverables', 'Final Images', etc.
4. Scope of Services: Detailed description of photography services to be provided, including event date, time, location, and coverage hours
5. Photographer's Rights and Obligations: Responsibilities of the photographer including equipment provision, backup arrangements, and professional conduct
6. Client's Rights and Obligations: Client responsibilities including venue access, necessary permits, and cooperation requirements
7. Payment Terms: Fees, payment schedule, deposit requirements, and additional costs
8. Deliverables: Specifications of final products, including number of photos, format, editing standards, and delivery timeline
9. Copyright and Usage Rights: Ownership of images, licensed usage rights, and restrictions on image use
10. Cancellation and Rescheduling: Terms for cancellation by either party, refund policy, and rescheduling conditions
11. Force Majeure: Provisions for unforeseen circumstances preventing contract performance
12. Liability and Insurance: Limitation of liability, indemnification, and insurance requirements
13. Governing Law and Dispute Resolution: Choice of Indonesian law and dispute resolution mechanisms
14. General Provisions: Standard contractual terms including amendments, notices, and severability
1. Second Shooter Provisions: Terms regarding additional photographers when required for large events
2. Travel and Accommodation: Include when the event requires photographer travel beyond local area
3. Drone Photography: Special terms for aerial photography including permits and restrictions
4. Privacy and Data Protection: Detailed terms for handling guest photos and personal data, especially for private events
5. Social Media Rights: Specific terms for social media usage and posting rights
6. Album Production: Terms for physical album creation if included in the package
7. Cultural Considerations: Special requirements for cultural or religious events
1. Schedule A - Service Package Details: Detailed breakdown of photography package including specific deliverables and timeline
2. Schedule B - Price List: Comprehensive pricing including base package and additional services
3. Schedule C - Event Timeline: Detailed schedule of the event and required photography coverage
4. Schedule D - Shot List: List of must-have photographs requested by the client
5. Appendix 1 - Technical Specifications: Details of equipment to be used and technical specifications of deliverables
6. Appendix 2 - Sample Images: Reference images for style and quality expectations
Authors
Photography Services
Event Management
Wedding Industry
Corporate Events
Entertainment
Hospitality
Media and Communications
Arts and Creative Services
Tourism
Professional Services
Legal
Events
Marketing
Operations
Creative Services
Client Relations
Project Management
Procurement
Compliance
Finance
Professional Photographer
Event Manager
Wedding Planner
Corporate Events Coordinator
Photography Business Owner
Legal Counsel
Contracts Manager
Project Manager
Marketing Director
Creative Director
Operations Manager
Client Relations Manager
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