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Event Venue Rental Agreement
"I need an Event Venue Rental Agreement for my luxury hotel ballroom in Jakarta, which will be used for high-end corporate events and weddings, including provisions for in-house catering services and advanced audio-visual equipment rental."
1. Parties: Identification of the venue owner/operator and the renter, including complete legal names and addresses
2. Background: Brief context of the agreement and purpose of the venue rental
3. Definitions: Key terms used throughout the agreement, including 'Venue', 'Event', 'Rental Period', etc.
4. Venue Details and Rental Period: Specific description of the venue space being rented and the precise timing of the rental
5. Rental Fee and Payment Terms: Rental costs, payment schedule, security deposit, and payment methods
6. Use of Venue: Permitted activities, restrictions, and conditions for venue usage
7. Rights and Obligations of the Owner: Owner's responsibilities including access, maintenance, and basic facilities provision
8. Rights and Obligations of the Renter: Renter's responsibilities including proper use, cleanup, and compliance with regulations
9. Security and Safety: Safety requirements, emergency procedures, and security arrangements
10. Insurance and Liability: Insurance requirements and allocation of risks between parties
11. Termination: Conditions for ending the agreement and consequences of termination
12. Force Majeure: Provisions for unforeseen circumstances preventing venue use
13. Governing Law and Dispute Resolution: Application of Indonesian law and method of resolving disputes
14. Notices: How formal communications between parties should be made
15. General Provisions: Standard boilerplate clauses including severability, entire agreement, and amendments
1. Catering and Food Services: Terms for food and beverage services if the venue provides or allows external catering
2. Technical Equipment and Services: Provisions for audio-visual equipment, lighting, or other technical services if offered
3. Parking Arrangements: Specific terms for parking facilities if included in the rental
4. Decoration and Setup: Rules and conditions for venue decoration and event setup if allowed
5. Entertainment Licenses: Requirements for entertainment permits if live performances or music are planned
6. Alcohol Service: Terms for alcohol service if permitted, including licensing requirements
7. Additional Services: Terms for extra services like cleaning, security staff, or event coordination if offered
8. Intellectual Property: Terms for using venue name/images or recording/photographing at the venue if relevant
1. Schedule 1: Venue Layout and Specifications: Detailed floor plans, capacity limits, and technical specifications of the venue
2. Schedule 2: Inventory List: List of furniture, equipment, and facilities included in the rental
3. Schedule 3: Fee Schedule: Detailed breakdown of all fees, deposits, and additional charges
4. Schedule 4: House Rules: Specific venue rules and operational guidelines
5. Schedule 5: Service Level Agreement: Details of any additional services provided by the venue
6. Schedule 6: Cleaning and Maintenance Checklist: Standards for venue condition before and after the event
7. Appendix A: Required Permits and Licenses: List of necessary permits and licenses for different types of events
8. Appendix B: Emergency Procedures: Detailed safety and emergency protocols
Authors
Hospitality
Events Management
Real Estate
Entertainment
Tourism
Corporate Services
Wedding Industry
Conference and Exhibition
Education and Training
Food and Beverage
Sports and Recreation
Cultural Arts
Property Management
Legal
Operations
Events Management
Facilities Management
Sales
Risk and Compliance
Property Management
Business Development
Customer Service
Finance
Security
Venue Manager
Events Coordinator
Facilities Manager
Property Manager
Legal Counsel
Operations Director
Business Development Manager
Contract Administrator
Risk Manager
Compliance Officer
Event Planning Director
Real Estate Manager
Sales Manager
Chief Operating Officer
Wedding Planner
Conference Coordinator
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