A Letter of Censure is a critical human resource management tool used in Indonesian business contexts when formal disciplinary action is required. This document is typically issued when an employee has violated company policies, demonstrated poor performance, or engaged in misconduct that requires official documentation and correction. The letter must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and relevant ministerial regulations. It serves multiple purposes: documenting the incident or behavior, establishing a formal record of the disciplinary action, communicating expected improvements, and protecting the company's legal interests if further action becomes necessary. The document is particularly important in progressive discipline systems and may be referenced in any subsequent legal proceedings or employment disputes.
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1. Letterhead and Date: Company letterhead with complete contact information and the date of issuance
2. Employee Information: Full name, employee ID, position, and department of the employee receiving the censure
3. Subject Line: Clear indication that this is a Letter of Censure (Surat Teguran)
4. Incident Details: Specific description of the violation or misconduct, including dates, times, and relevant circumstances
5. Policy Reference: Citation of specific company policies, regulations, or laws that were violated
6. Impact Statement: Description of how the misconduct affects the company, other employees, or work environment
7. Corrective Actions: Clear statement of expected improvements or changes in behavior
8. Consequences: Statement of potential consequences if the behavior continues or similar violations occur
9. Acknowledgment Space: Space for employee and witness signatures, dates, and acknowledgment of receipt
1. Previous Warnings: Reference to any previous verbal or written warnings, used when this is not the first incident
2. Performance Improvement Plan: Detailed plan for improvement, used when the censure relates to performance issues rather than misconduct
3. Appeal Rights: Information about the employee's right to appeal or dispute the censure, included when required by company policy or collective agreement
4. Union Representative Notice: Notice of union involvement rights, included when the employee is covered by a collective labor agreement
5. Rehabilitation Plan: Specific steps for rehabilitation or training, included when the company offers support for improvement
1. Evidence Documentation: Copies of relevant evidence supporting the censure (e.g., incident reports, witness statements, performance data)
2. Policy Excerpts: Relevant excerpts from company policies, employee handbook, or labor regulations that were violated
3. Previous Warning Records: Copies of previous warning letters or disciplinary actions, if referenced in the main letter
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