Property Management Agreement

Property Management Agreement Template for Indonesia

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Key Requirements PROMPT example:

"I need a Property Management Agreement for a luxury shopping mall in Jakarta, Indonesia, with comprehensive security and maintenance provisions, to commence from March 1, 2025, with specific requirements for tenant mix management and marketing services."

Document background

The Property Management Agreement serves as a crucial legal instrument in Indonesian real estate operations, establishing a formal relationship between property owners and professional management services providers. This document is essential when property owners seek to delegate the day-to-day management, maintenance, and operation of their properties to specialized professionals. The agreement, governed by Indonesian law including the Civil Code and property-specific regulations, covers vital aspects such as service scope, financial management, reporting requirements, and operational procedures. It's particularly relevant for various property types including commercial buildings, residential complexes, retail spaces, and mixed-use developments. The document ensures clear definition of roles, responsibilities, and expectations while maintaining compliance with local legal requirements and industry standards.

Suggested Sections

1. Parties: Identification of the property owner and the property management company, including complete legal names and addresses

2. Background: Context of the agreement, including property details and purpose of engagement

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the property manager and duration of the agreement, including renewal terms

5. Scope of Services: Comprehensive list of property management services to be provided

6. Manager's Responsibilities: Detailed obligations and duties of the property manager

7. Owner's Responsibilities: Obligations and duties of the property owner

8. Financial Management: Handling of property income, expenses, and accounting procedures

9. Fees and Payments: Management fees, payment terms, and additional service charges

10. Reporting Requirements: Regular reports and documentation to be provided to the owner

11. Insurance and Liability: Insurance requirements and allocation of liability between parties

12. Termination: Conditions and procedures for terminating the agreement

13. Confidentiality: Protection of confidential information and trade secrets

14. Dispute Resolution: Procedures for resolving disputes between parties

15. Governing Law: Specification of Indonesian law as governing law and jurisdiction

Optional Sections

1. Emergency Services: Additional provisions for 24/7 emergency response services, recommended for residential properties

2. Marketing Services: Specific terms for marketing and leasing services if property requires tenant acquisition

3. Staff Management: Terms regarding on-site staff management, relevant for larger properties

4. Environmental Compliance: Special provisions for properties requiring specific environmental management

5. Security Services: Detailed security arrangements, recommended for commercial or high-value properties

6. Renovation and Major Works: Procedures for handling major renovations or improvements

7. Multiple Property Management: Additional terms for managing multiple properties under one agreement

8. Force Majeure: Provisions for handling unforeseen circumstances or natural disasters

Suggested Schedules

1. Property Details: Detailed description of the property, including address, size, facilities, and condition report

2. Service Level Agreement: Specific performance metrics and service standards

3. Fee Schedule: Detailed breakdown of all management fees and charges

4. Maintenance Schedule: Regular maintenance tasks and their frequencies

5. Operating Budget: Annual budget for property operations and maintenance

6. Staff Schedule: List of required staff positions and their responsibilities

7. Emergency Procedures: Detailed procedures for handling various emergency situations

8. Reporting Templates: Standard formats for various required reports

9. Insurance Requirements: Detailed insurance specifications and coverage requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Facilities Management

Commercial Property

Residential Property

Retail Property

Industrial Property

Hospitality

Mixed-Use Development

Asset Management

Relevant Teams

Legal

Real Estate

Property Management

Facilities Management

Operations

Asset Management

Maintenance

Finance

Compliance

Administrative Services

Risk Management

Relevant Roles

Property Manager

Facility Manager

Asset Manager

Real Estate Manager

Building Manager

Operations Director

Property Management Supervisor

Maintenance Manager

Real Estate Director

Leasing Manager

Property Administrator

Compliance Officer

Real Estate Operations Manager

Portfolio Manager

Property Services Coordinator

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