Annual General Meeting Minutes are essential corporate documents required under Irish law to record the proceedings of a company's yearly mandatory meeting with shareholders. These minutes must be prepared in accordance with the Companies Act 2014 and maintained as part of the company's statutory records. The document captures all formal business conducted, including presentation of financial statements, director appointments, auditor appointments, dividend declarations, and any special resolutions passed. It serves multiple purposes: providing legal evidence of corporate decisions, demonstrating compliance with statutory requirements, and creating an official record of shareholder participation and voting outcomes. The minutes must be signed by the meeting chair and maintained at the company's registered office for future reference and regulatory compliance.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Meeting Details: Date, time, location (including whether physical/virtual/hybrid), company name, and registered office
2. Attendance: List of directors present, company secretary, shareholders present/represented, and any professional advisers in attendance
3. Preliminary Matters: Confirmation of quorum, appointment of chairperson, notice of meeting
4. Minutes of Previous Meeting: Review and approval of previous AGM minutes
5. Financial Statements: Presentation and consideration of annual accounts, directors' report, and auditors' report
6. Dividend Declaration: Record of any dividend declared (if applicable)
7. Director Elections/Re-elections: Results of director appointments or re-appointments
8. Auditor Appointment: Appointment/re-appointment of auditors and authorization to fix their remuneration
9. Voting Results: Detailed record of all resolutions put to vote and their outcomes
10. Close of Meeting: Time of meeting conclusion and chairperson's signature
1. Special Business: Record of any special resolutions or extraordinary business discussed, used when specific additional matters require shareholder approval
2. Shareholder Questions: Summary of any significant questions raised by shareholders and responses provided, included when notable discussions occur
3. Report Presentations: Details of any additional reports or presentations made during the meeting, used when management gives special presentations
4. Remuneration Matters: Discussion of directors' remuneration report or policy, required for listed companies or when remuneration is specifically addressed
5. Constitutional Amendments: Details of any proposed changes to the company constitution, included when such changes are proposed
1. Attendance Register: Full list of attendees including proxies and corporate representatives
2. Voting Results Schedule: Detailed breakdown of votes cast for each resolution including for, against, and abstentions
3. Notice of Meeting: Copy of the original meeting notice and any supplementary notices
4. Proxy Forms: Copies of valid proxy forms submitted for the meeting
5. Presentation Materials: Copies of any presentations or materials shown during the meeting
Find the exact document you need
Minutes Of Board Of Directors And Shareholders Meeting
Official record of Board and Shareholders meeting proceedings under Irish law, documenting key corporate decisions and discussions.
Download
Shareholder Meeting Minutes
Official minutes of a shareholders' meeting under Irish company law, recording key decisions and votes taken during the meeting.
Download
Minutes Of Extraordinary General Meeting
Official record of an Extraordinary General Meeting proceedings under Irish company law, documenting special corporate decisions and resolutions.
Download
Annual General Meeting Minutes
Official record of an Irish company's Annual General Meeting proceedings and resolutions, compliant with Companies Act 2014 requirements.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)