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Cleaning Services Contract Template for Ireland

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Key Requirements PROMPT example:

Cleaning Services Contract

"I need a Cleaning Services Contract for my office building in Dublin, starting from January 2025, with specific provisions for handling sensitive data as we are a financial services company, and including detailed health and safety protocols for COVID-19 and other infectious diseases."

Document background
The Cleaning Services Contract is essential for businesses operating in Ireland that require professional cleaning services. This agreement is designed to protect both the service provider and the client by clearly defining the scope of cleaning services, performance standards, and respective obligations of both parties. It ensures compliance with Irish legislation, including employment laws, health and safety regulations, and environmental requirements. The contract is particularly important in the post-pandemic context, where cleaning standards and safety protocols have become increasingly critical. It includes comprehensive provisions for service delivery, staff management, risk allocation, and quality assurance, while incorporating specific requirements for insurance, confidentiality, and data protection under Irish law.
Suggested Sections

1. Parties: Identifies and provides details of the service provider and the client

2. Background: Brief context of the agreement and the parties' intentions

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Detailed description of the cleaning services to be provided, including locations and frequency

5. Term and Termination: Duration of the agreement and circumstances for termination

6. Payment Terms: Fees, payment schedule, invoicing requirements, and review mechanisms

7. Service Provider Obligations: Key responsibilities including staff provision, equipment, materials, and quality standards

8. Client Obligations: Client's responsibilities including access, facilities, and information provision

9. Health and Safety: Safety requirements, risk assessments, and compliance with relevant regulations

10. Staff and Training: Requirements for staff qualifications, training, and conduct

11. Insurance and Liability: Insurance requirements and allocation of liability between parties

12. Confidentiality: Protection of confidential information and data protection obligations

13. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law

Optional Sections

1. Security Requirements: Used when cleaning services are provided in sensitive or high-security locations

2. Environmental Standards: Include when specific environmental certifications or standards are required

3. Specialized Cleaning Requirements: For contracts requiring specific cleaning methods or handling of special materials

4. Key Performance Indicators: When specific performance metrics and measurement systems are needed

5. Change Control: For larger contracts where formal processes for changes are required

6. Business Continuity: When service continuity is critical to the client's operations

7. TUPE Provisions: When staff transfer regulations may apply during contract handover

8. Subcontracting: When the service provider may need to subcontract certain services

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and standards

2. Schedule 2 - Pricing Schedule: Detailed pricing structure including regular services and additional services

3. Schedule 3 - Premises Details: List and details of locations where services are to be provided

4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used

5. Schedule 5 - Key Personnel: Details of key staff members and their responsibilities

6. Schedule 6 - Performance Standards: Specific quality standards and measurement criteria

7. Schedule 7 - HSEQ Requirements: Detailed health, safety, environmental, and quality requirements

8. Appendix A - Cleaning Checklist: Daily/weekly/monthly task checklists for different areas

9. Appendix B - Incident Report Form: Template for reporting accidents or incidents

10. Appendix C - Service Level Agreement: Detailed service levels and related penalties/incentives

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















































Clauses





































Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Manufacturing

Hospitality

Financial Services

Technology

Government

Industrial

Transportation

Residential Property Management

Professional Services

Entertainment & Leisure

Relevant Teams

Operations

Facilities Management

Procurement

Legal

Risk & Compliance

Health & Safety

Administration

Property Management

Contract Management

Environmental Health

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Health and Safety Officer

Contract Manager

Building Services Manager

Office Manager

Compliance Officer

Risk Manager

Environmental Health Officer

General Counsel

Chief Operating Officer

Business Owner

Administrative Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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