A Payment Request Letter is a crucial business document used when seeking payment for products, services, or other commercial obligations. This document type is particularly relevant in the Irish business environment, where it must comply with specific regulations including the Late Payment in Commercial Transactions Regulations 2012 and European Union (Payment Services) Regulations 2018. The letter should be used when formal payment collection is necessary, typically after an invoice has been issued and the payment term has expired or is approaching. It includes critical information such as the amount due, payment deadline, reference numbers, and bank details, serving as an important step in the accounts receivable process before considering more intensive collection methods. The document's tone and content should reflect Irish business practices while maintaining professionalism and legal compliance.
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1. Sender's Details: Full company name, address, and contact information of the party requesting payment
2. Date: Current date of the letter
3. Recipient's Details: Full name, title, company name, and address of the person responsible for processing payments
4. Reference Line: Clear reference number, invoice number, or account number
5. Subject Line: Clear indication that this is a payment request
6. Opening Statement: Professional greeting and clear statement of purpose
7. Payment Details: Specific amount due, currency, and due date
8. Payment Instructions: Bank account details or other payment method information
9. Closing Statement: Professional closing with clear next steps
10. Signature Block: Sender's name, title, and contact information
1. Payment History: Include when there have been previous payment requests or a history of transactions
2. Late Payment Notice: Include when payment is overdue, stating any applicable late payment interest or fees
3. Urgency Statement: Include when immediate payment is critical, explaining the urgency
4. Payment Plan Option: Include when willing to accept installment payments
5. Previous Communications Reference: Include when referencing prior correspondence about the payment
6. Legal Notice: Include when the letter serves as a final notice before legal action
1. Original Invoice: Copy of the original invoice(s) being requested for payment
2. Statement of Account: Detailed statement showing all transactions and current balance
3. Delivery Notes: Proof of delivery or service completion if relevant
4. Contract Extract: Relevant payment terms from the original contract or agreement
5. Payment History Log: Record of previous payments and outstanding amounts
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Professional Services
Manufacturing
Retail
Construction
Technology
Healthcare
Education
Logistics
Real Estate
Consulting
Telecommunications
Energy
Agriculture
Hospitality
Relevant Teams
Finance
Accounts Receivable
Credit Control
Treasury
Legal
Administration
Accounting
Collections
Commercial Operations
Corporate Services
Relevant Roles
Financial Controller
Accounts Receivable Manager
Credit Controller
Finance Director
Accounts Manager
Collections Specialist
Treasury Manager
Finance Manager
Business Owner
Company Director
Accountant
Credit Manager
Financial Analyst
Billing Coordinator
Account Executive
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