The Per Diem Invoice is a specialized financial document used when claiming daily allowance expenses in Ireland. It is typically employed when contractors, consultants, or employees need to bill for daily subsistence allowances while working away from their regular place of business. The document must comply with Irish Revenue Commissioner guidelines regarding subsistence rates and Revenue-approved amounts for domestic and foreign travel. This Per Diem Invoice includes essential elements such as daily rates, duration of service, location details, and applies appropriate tax treatments as per Irish law. It serves as crucial documentation for both the claimant and the paying organization, supporting tax compliance and audit requirements.
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1. Invoice Header: Company/individual name, address, registration/tax numbers, invoice number, and date
2. Client Information: Full legal name and address of the client being invoiced
3. Service Period: Clear statement of the dates covered by the per diem claim
4. Daily Rate Details: Specification of the agreed per diem rate and number of days
5. Total Amount: Clear statement of the total amount due, including any VAT if applicable
6. Payment Terms: Payment due date and acceptable payment methods
7. Bank Details: Bank account information for payment processing
1. VAT Registration: Required only if the invoice issuer is VAT registered and charging VAT
2. Purchase Order Reference: Include when client requires PO number on invoices
3. Project Reference: Include when the per diem relates to a specific project or contract
4. Currency Exchange: Include when claiming expenses in multiple currencies
5. Special Instructions: Any specific billing instructions or references required by the client
1. Daily Breakdown Schedule: Detailed list of dates and locations covered by the per diem claim
2. Rate Schedule: Reference to applicable Revenue-approved subsistence rates for different locations
3. Supporting Documentation: Copies of any required supporting evidence (e.g., travel tickets, accommodation receipts)
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