The Third Party Risk Assessment Policy is designed to provide organizations operating under Irish jurisdiction with a structured approach to managing risks associated with third-party relationships. This document becomes necessary when organizations engage with external parties and need to ensure compliance with both Irish and EU regulatory requirements, including the Data Protection Act 2018, Central Bank of Ireland's Outsourcing Guidelines, and various EU directives. The policy includes comprehensive risk assessment procedures, due diligence requirements, monitoring protocols, and escalation procedures. It is particularly relevant in the current business environment where organizations increasingly rely on third-party relationships while facing growing regulatory scrutiny and complex compliance requirements. The document serves as a cornerstone for effective risk management and governance of third-party relationships.
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1. Purpose and Scope: Defines the objective of the policy and its applicability across the organization
2. Definitions: Clear definitions of key terms including 'third party', 'risk assessment', 'critical supplier', and other relevant terminology
3. Roles and Responsibilities: Outlines the responsibilities of different stakeholders in the third-party risk assessment process
4. Risk Assessment Framework: Details the methodology and criteria used to assess third-party risks
5. Due Diligence Requirements: Specifies the required checks and evaluations for different categories of third parties
6. Risk Categories: Defines and describes the various types of risks to be assessed (operational, financial, regulatory, reputational, etc.)
7. Assessment Procedures: Step-by-step procedures for conducting risk assessments
8. Risk Rating Methodology: Explains how risk levels are determined and scored
9. Monitoring and Review: Requirements for ongoing monitoring and periodic review of third-party relationships
10. Reporting Requirements: Specifies the reporting structure, frequency, and content of risk assessment reports
11. Documentation Requirements: Details the required documentation and record-keeping standards
12. Compliance and Regulatory Requirements: Outlines relevant legal and regulatory obligations
13. Escalation Procedures: Process for escalating identified risks and issues
1. Industry-Specific Requirements: Additional requirements specific to regulated industries such as financial services or healthcare
2. Technology and Cybersecurity Assessment: Detailed procedures for assessing technology and cybersecurity risks, particularly relevant for technology service providers
3. Environmental and Social Governance (ESG): Assessment criteria for environmental and social governance factors, important for organizations with strong ESG commitments
4. Global Operations Considerations: Additional requirements for international third-party relationships, relevant for organizations operating across multiple jurisdictions
5. Supply Chain Risk Assessment: Specific procedures for assessing supply chain risks, particularly relevant for manufacturing or retail organizations
6. Data Protection Impact Assessment: Detailed procedures for assessing data protection risks, particularly relevant for organizations handling significant amounts of personal data
7. Business Continuity Requirements: Specific requirements for assessing business continuity and disaster recovery capabilities of critical third parties
1. Risk Assessment Questionnaire Template: Standardized questionnaire for collecting risk-related information from third parties
2. Risk Scoring Matrix: Template for calculating and categorizing risk levels
3. Due Diligence Checklist: Comprehensive checklist of required due diligence activities
4. Risk Assessment Report Template: Standard format for documenting risk assessment findings
5. Control Assessment Framework: Framework for evaluating the effectiveness of third-party controls
6. Regulatory Compliance Checklist: Checklist of relevant regulatory requirements and compliance standards
7. Risk Register Template: Template for maintaining an ongoing record of identified risks and mitigation measures
8. Service Level Agreement (SLA) Requirements: Standard requirements to be included in SLAs based on risk assessment outcomes
9. Incident Response Protocol: Procedures for responding to third-party incidents or breaches
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Technology
Healthcare
Retail
Manufacturing
Professional Services
Telecommunications
Energy
Pharmaceuticals
Construction
Transportation and Logistics
Education
Government and Public Sector
Relevant Teams
Risk Management
Compliance
Procurement
Legal
Internal Audit
Information Security
Vendor Management
Operations
Supply Chain
Data Protection
Information Technology
Finance
Corporate Governance
Relevant Roles
Chief Risk Officer
Risk Manager
Compliance Officer
Procurement Manager
Vendor Management Specialist
Due Diligence Analyst
Third Party Risk Analyst
Legal Counsel
Internal Auditor
Information Security Manager
Data Protection Officer
Operations Manager
Supply Chain Manager
Chief Information Security Officer
Chief Compliance Officer
Contract Manager
Governance Manager
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