A Card Authorization Letter is essential in situations where a cardholder needs to formally delegate their card usage rights to another person in India. This document is commonly used for business expenses, family members' purchases, or when the primary cardholder is unavailable. The letter must comply with Indian banking regulations, particularly RBI guidelines, and typically includes the cardholder's details, authorized user's information, card specifics, transaction limits, and duration of authorization. It's particularly important for maintaining clear audit trails, preventing unauthorized transactions, and protecting both the cardholder and the authorized user. The document is recognized by Indian financial institutions and can be used for both personal and corporate credit/debit cards, subject to the card issuer's policies.
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1. Date and Place: Current date and location of letter execution
2. Bank/Card Issuer Details: Name and address of the bank or card issuing institution
3. Cardholder Information: Full name, address, and contact details of the primary cardholder
4. Card Details: Card number (partially masked), type of card, and expiration date
5. Authorized Person Details: Full name, address, and identification details of the person being authorized
6. Authorization Scope: Specific permissions being granted and any transaction limits
7. Duration of Authorization: Validity period of the authorization
8. Declaration: Statement of authorization and responsibility
9. Signature Block: Space for signatures of cardholder and witness
1. Transaction Restrictions: Specific limitations on types of transactions or merchant categories, used when authorization needs to be restricted
2. Emergency Contact Information: Additional contact details for urgent situations, included when card will be used in foreign locations or for extended periods
3. Purpose Statement: Specific reason for authorization, included when required by bank or for corporate cards
4. Additional Authorized Users: Details of multiple authorized users, needed when authorization extends to more than one person
5. Revocation Clause: Terms for canceling the authorization, included for longer-term authorizations
1. Copy of Cardholder's ID: Photocopy or scan of primary cardholder's government-issued identification
2. Copy of Authorized Person's ID: Photocopy or scan of authorized person's government-issued identification
3. Bank's Authorization Form: Any specific forms required by the card issuing bank
4. Transaction Limit Declaration: Detailed breakdown of transaction and spending limits if applicable
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Corporate Services
Retail
Healthcare
Education
Travel & Hospitality
Professional Services
Non-Profit Organizations
Government Services
Family Services
Relevant Teams
Finance
Administration
Compliance
Legal
Procurement
Treasury
Operations
Human Resources
Corporate Services
Risk Management
Relevant Roles
Finance Manager
Administrative Assistant
Company Secretary
Compliance Officer
Personal Assistant
Executive Assistant
Treasury Manager
Account Manager
Corporate Card Administrator
Financial Controller
Office Manager
HR Manager
Procurement Manager
Travel Coordinator
Business Owner
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