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Company Disclosure Letter

Company Disclosure Letter Template for India

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Key Requirements PROMPT example:

Company Disclosure Letter

"I need a Company Disclosure Letter for an upcoming merger where my tech company is being acquired by a US-based corporation in March 2025; the document should comply with Indian law and include specific disclosures about our IP assets and ongoing R&D projects."

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Document background
A Company Disclosure Letter is a critical document used in Indian corporate transactions, particularly in mergers and acquisitions, investments, or public offerings. It serves as a companion document to the main transaction agreement, providing detailed disclosures about various aspects of the company's business, operations, and legal status. The document is structured to align with Indian legal requirements, including compliance with the Companies Act, 2013, SEBI regulations, and other relevant laws. The Company Disclosure Letter typically includes information about corporate matters, material contracts, litigation, intellectual property, employees, financial statements, and other significant aspects that might impact the transaction. It plays a crucial role in risk allocation between parties and provides legal protection by ensuring full disclosure of material information.
Suggested Sections

1. Letter Details and Date: Formal letter heading, date, and addressee information

2. Introduction: Purpose of the disclosure letter and reference to the main transaction document

3. Interpretation: Rules for interpreting the disclosure letter, including any defined terms and cross-references

4. General Disclosures: Blanket disclosures that apply across all warranties, including publicly available information and matters disclosed in financial statements

5. Warranty Specific Disclosures: Detailed disclosures organized to correspond with specific warranties in the main agreement

6. Fair Disclosure Statement: Statement confirming that disclosures are fair and not misleading

7. Signing Block: Execution section including authorized signatory details

Optional Sections

1. Materiality Qualifications: Section defining materiality thresholds for disclosures - include when dealing with complex transactions or sophisticated parties

2. Time Limitations: Section specifying time limits for certain disclosures - relevant when historical matters need specific time boundaries

3. Group Structure: Section detailing corporate group structure - include when disclosure letter relates to a complex corporate group

4. Third Party Consents: Section listing required third-party consents - include when transaction requires multiple external approvals

5. Regulatory Matters: Section for specific regulatory disclosures - include for heavily regulated industries

6. Jurisdictional Limitations: Section addressing multi-jurisdictional aspects - include for international transactions

Suggested Schedules

1. Corporate Information Schedule: Detailed corporate information including shareholding structure, subsidiaries, and group companies

2. Material Contracts Schedule: List and details of material contracts and agreements

3. Property Schedule: Details of owned and leased properties

4. Intellectual Property Schedule: List of IP rights, registrations, and related matters

5. Employee Schedule: Key employment matters and arrangements

6. Litigation Schedule: Details of pending or threatened litigation

7. Insurance Schedule: Details of insurance policies and claims

8. Financial Information Schedule: Additional financial information and adjustments

9. Data Room Index: Index of documents made available in data room for due diligence

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions











































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Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Real Estate

Retail

Energy

Telecommunications

Infrastructure

Professional Services

Education

Pharmaceuticals

Automotive

E-commerce

Media and Entertainment

Relevant Teams

Legal

Finance

Corporate Secretarial

Compliance

Risk Management

Corporate Development

Internal Audit

Operations

Human Resources

Information Technology

Intellectual Property

Relevant Roles

Chief Executive Officer

Chief Financial Officer

General Counsel

Company Secretary

Head of Legal

Corporate Lawyer

Compliance Officer

Chief Operating Officer

Director of Finance

Head of Corporate Development

Investment Banking Director

Mergers & Acquisitions Director

Legal Director

Risk Management Officer

Corporate Affairs Manager

Board Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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