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Employment Separation Form Template for India

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Key Requirements PROMPT example:

Employment Separation Form

"I need an Employment Separation Form for a senior software developer who is voluntarily resigning from our IT company in Bangalore, with their last working day planned for March 15, 2025; the document should include strong IP protection clauses and a non-compete agreement."

Document background
The Employment Separation Form is a crucial document used in the Indian employment context to officially document and manage the termination of employment relationships. It is designed to comply with Indian labor laws and regulations, including the Industrial Disputes Act, 1947, Payment of Gratuity Act, 1972, and relevant state-specific legislation. This form should be used whenever an employment relationship is terminated, whether through resignation, termination, retirement, or mutual separation. The document includes comprehensive details about the separation terms, final settlement calculations, notice period compliance, return of company assets, and post-employment obligations. It serves as a legal record of the separation and helps protect both employer and employee interests by clearly documenting the terms of separation and ensuring compliance with statutory requirements.
Suggested Sections

1. Employee Information: Details of the employee including name, employee ID, designation, department, and date of joining

2. Employer Information: Company details including registered name, address, and authorized signatory information

3. Separation Details: Information about the type of separation (resignation/termination/retirement), effective date, and last working day

4. Notice Period: Details about notice period served or payment in lieu of notice

5. Final Settlement: Overview of all financial settlements including salary, bonuses, and statutory dues

6. Company Property: Declaration regarding return of company assets and properties

7. Confidentiality: Reminder of ongoing confidentiality obligations post-employment

8. Full and Final Release: Mutual release from all claims and obligations upon settlement

9. Acknowledgment: Employee acknowledgment and agreement to the terms of separation

Optional Sections

1. Non-Compete Clause: Applicable for senior positions or employees with access to sensitive information

2. Non-Solicitation: Restriction on soliciting company employees or clients, typically for senior roles

3. Exit Interview Reference: Required if company policy mandates exit interviews

4. Handover Plan: Detailed transition plan for key positions or ongoing projects

5. Reference Letter Request: Include if employee has requested a reference letter

6. Benefits Continuation: Details about post-employment benefits if applicable

7. Rehire Eligibility: Statement about eligibility for future employment with the company

Suggested Schedules

1. Schedule A - Final Settlement Calculation: Detailed breakdown of all payment components including salary, allowances, deductions, and statutory dues

2. Schedule B - Company Property Checklist: Itemized list of company properties to be returned

3. Schedule C - Outstanding Loans/Advances: Details of any pending loans or advances to be adjusted in final settlement

4. Appendix 1 - Handover Documentation: Template for documenting handover of work, files, and responsibilities

5. Appendix 2 - Contact Information Update: Form for employee to provide updated contact information for future correspondence

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Information Technology

Manufacturing

Financial Services

Healthcare

Retail

Education

Telecommunications

Construction

Professional Services

Hospitality

E-commerce

Pharmaceuticals

Automotive

Energy

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Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Personnel Administration

Talent Management

HR Operations

Corporate Services

Administration

Relevant Roles

HR Manager

HR Director

Legal Counsel

Compliance Officer

HR Business Partner

Employee Relations Manager

HR Operations Manager

Talent Management Director

Personnel Manager

HR Administrator

Chief Human Resources Officer

HR Coordinator

HR Specialist

Employee Relations Specialist

HR Generalist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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