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Rental Maintenance Agreement Template for India

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Key Requirements PROMPT example:

Rental Maintenance Agreement

"I need a Rental Maintenance Agreement for a commercial office building in Mumbai, India, starting from March 2025, that includes comprehensive maintenance services for common areas and building systems, with specific provisions for 24/7 IT infrastructure support."

Document background
A Rental Maintenance Agreement is essential for clearly defining the maintenance obligations and responsibilities between property owners and tenants in India. This document becomes necessary when renting out any type of property - residential, commercial, or industrial - where ongoing maintenance is required to preserve the property's condition and value. The agreement, governed by Indian property law and state-specific regulations, typically includes detailed provisions for regular maintenance, repairs, service schedules, cost allocations, and emergency procedures. It helps prevent disputes by clearly outlining each party's responsibilities and financial obligations regarding property maintenance. The document should be used alongside the main rental agreement and must comply with local rent control acts and property laws. It's particularly important in situations where significant maintenance is required or where multiple parties share maintenance responsibilities.
Suggested Sections

1. Parties: Identification of the property owner/landlord and the tenant, including their complete addresses and contact details

2. Background: Context of the rental relationship and the need for a maintenance agreement

3. Definitions: Definitions of key terms used throughout the agreement including 'Maintenance Services', 'Property', 'Common Areas', etc.

4. Scope of Maintenance Services: Detailed description of maintenance services covered under the agreement

5. Term and Renewal: Duration of the maintenance agreement and conditions for renewal

6. Maintenance Charges: Amount, payment schedule, and terms for maintenance charges

7. Landlord's Obligations: Specific responsibilities of the landlord regarding maintenance and repairs

8. Tenant's Obligations: Specific responsibilities of the tenant regarding property care and maintenance

9. Access and Notice: Terms for accessing the property for maintenance work and notice requirements

10. Emergency Repairs: Procedures and contact details for emergency maintenance situations

11. Dispute Resolution: Process for resolving disputes related to maintenance issues

12. Termination: Conditions and process for terminating the maintenance agreement

13. Governing Law: Specification of Indian law as the governing law and jurisdiction

Optional Sections

1. Additional Services: Details of any additional maintenance services that may be provided at extra cost

2. Third-Party Contractors: Terms relating to the engagement of external maintenance contractors

3. Insurance Requirements: Specific insurance requirements for maintenance works

4. Utility Maintenance: Specific terms for maintenance of utilities if included in the agreement

5. Green Building Compliance: Environmental considerations and green building maintenance requirements

6. Force Majeure: Provisions for maintenance obligations during extraordinary circumstances

7. Security Deposit for Maintenance: Terms for additional security deposit specifically for maintenance purposes

Suggested Schedules

1. Schedule A - Property Details: Detailed description of the property including floor plans and areas covered under maintenance

2. Schedule B - Maintenance Scope: Detailed list of maintenance services with frequency and specifications

3. Schedule C - Rate Card: Detailed breakdown of maintenance charges and rates for additional services

4. Schedule D - Contact Information: List of emergency contacts, maintenance staff, and relevant contractors

5. Schedule E - Maintenance Checklist: Regular maintenance inspection checklist and reporting format

6. Appendix 1 - Property Photographs: Current photographs of property condition and maintained areas

7. Appendix 2 - Maintenance Equipment: List of maintenance equipment provided or installed in the property

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































Clauses







































Relevant Industries

Real Estate

Property Management

Facilities Management

Commercial Real Estate

Residential Real Estate

Industrial Real Estate

Retail Space Management

Office Space Management

Shopping Center Management

Hospitality

Corporate Real Estate

Relevant Teams

Legal

Property Management

Facilities Management

Operations

Real Estate

Asset Management

Contract Administration

Building Services

Maintenance

Risk Management

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Building Maintenance Supervisor

Legal Counsel

Property Administrator

Asset Manager

Leasing Manager

Operations Manager

Maintenance Coordinator

Real Estate Attorney

Contract Administrator

Property Management Executive

Facilities Director

Building Services Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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