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1. Sender's Details: Complete contact information and details of the sender, including legal capacity (e.g., individual, company, legal representative)
2. Recipient's Details: Full name and address of the individual or entity engaging in the allegedly infringing activity
3. Rights Statement: Clear statement of the legal rights owned or represented by the sender (e.g., trademark ownership, copyright, etc.)
4. Description of Violation: Detailed description of the specific infringing activities or behaviors that must cease
5. Legal Basis: Citation of relevant laws and legal principles that support the demand
6. Cease and Desist Demand: Clear and specific demands for actions that must be taken or stopped
7. Deadline for Compliance: Specific timeframe within which the recipient must comply with the demands
8. Consequences of Non-Compliance: Statement of legal actions that will be taken if the recipient fails to comply
9. Closing and Signature: Formal closing, date, and signature (including legal capacity of signer)
1. Previous Communications: Reference to any previous attempts to resolve the issue, including dates and methods of communication
2. Damages Calculation: Include when there are quantifiable damages or losses resulting from the violation
3. Good Faith Statement: Statement affirming the sender's good faith belief in the violation, particularly useful in IP infringement cases
4. Settlement Terms: Optional terms under which the sender would be willing to resolve the matter amicably
5. Reservation of Rights: Statement preserving all legal rights and remedies available to the sender
6. Confidentiality Notice: Statement regarding the confidential nature of the communication
7. Without Prejudice: Legal disclaimer indicating that the letter cannot be used as evidence in future legal proceedings
1. Evidence Documentation: Copies or screenshots of infringing material, violations, or illegal activities
2. Proof of Rights: Copies of relevant certificates, registrations, or other documentation proving ownership of rights
3. Record of Violations: Chronological list of observed violations or infringements
4. Previous Correspondence: Copies of any relevant previous communications regarding the matter
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