The Employment Contract Extension Letter is a crucial document used when an organization wishes to extend an employee's existing employment contract in Malta. It is particularly relevant for fixed-term contracts that are being renewed or converted to indefinite terms, ensuring compliance with Maltese employment legislation, including the Employment and Industrial Relations Act. The document typically includes the extension period, confirmation of existing terms, any modifications to employment conditions, and requires signatures from both parties. It serves as an official record of the employment extension and any associated changes, protecting both employer and employee interests while maintaining legal compliance. This document is essential for maintaining clear employment records and ensuring transparency in employment relationships within Malta's legal framework.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Salutation: Formal greeting addressing the employee by name
3. Reference Line: Reference to the original employment contract and its date
4. Extension Confirmation: Clear statement of the intention to extend the employment contract
5. Extension Period: Specific details of the extension period (start and end dates if fixed-term, or confirmation of indefinite status)
6. Existing Terms Confirmation: Statement confirming that all other terms and conditions from the original contract remain unchanged
7. Signature Block: Space for signatures of both employer and employee, including names and titles
1. Modified Terms: Section detailing any changes to existing employment terms (e.g., salary, benefits, role) - include only if terms are being modified
2. Performance Recognition: Optional paragraph acknowledging employee's performance leading to extension - include for positive reinforcement
3. Probation Period: If applicable for the extension period - rarely used in extensions but may be relevant in specific circumstances
4. Acknowledgment of Receipt: Additional signature section for employee to acknowledge receipt and acceptance - used when formal documentation is required
1. Schedule of Updated Terms: Detailed list of any modified terms and conditions - attach only if there are changes to the existing contract
2. Job Description: Updated job description if the role has evolved - attach only if there are changes to responsibilities
3. Benefits Summary: Overview of current benefits package - attach if benefits have been modified or for completeness
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