The Letter of Authorization for Passport is an essential document in the Maltese legal framework, designed to facilitate passport-related procedures when the primary individual cannot personally handle these matters. This authorization letter is commonly used in various scenarios, such as parents authorizing representatives to handle their children's passport applications, individuals delegating passport collection to authorized representatives, or companies managing passport matters for their employees. The document must comply with Malta's legal requirements, including proper identification of all parties, clear scope of authorization, and appropriate notarization. It's particularly relevant given Malta's position as an EU member state and its significant international business and tourism sectors. The letter must clearly state the specific powers being granted and include all necessary identification details as required by the Maltese Passport Office.
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1. Date and Place: Current date and location where the letter is being executed
2. Authorizing Party Details: Full legal name, ID/passport number, address, and contact details of the person giving authorization
3. Authorized Party Details: Full legal name, ID/passport number, address, and contact details of the person being authorized
4. Subject Child Details: If authorizing for a minor: full name, date of birth, and passport number (if applicable) of the child
5. Authorization Statement: Clear and specific statement of the powers being granted regarding passport matters
6. Duration of Authorization: Specific timeframe for which the authorization is valid
7. Declaration of Sound Mind: Statement confirming the authorizing party is of sound mind and giving authorization freely
8. Signature Block: Space for signature, name, and date for the authorizing party
1. Reason for Authorization: Explanation of why the authorization is being granted - recommended when the authorized party is not an immediate family member
2. Travel Details: Specific travel dates and destinations if the authorization is for a specific trip
3. Emergency Contact Information: Additional contact details for emergencies - recommended when authorizing child-related matters
4. Revocation Clause: Statement regarding the right to revoke the authorization - recommended for longer-term authorizations
1. Copy of Authorizing Party's ID: Attached notarized copy of the authorizing party's valid identification document
2. Copy of Authorized Party's ID: Attached notarized copy of the authorized party's valid identification document
3. Child's Birth Certificate: If authorization involves a minor, attached copy of the child's birth certificate
4. Marriage Certificate: If relevant to establish relationship between parties, attached copy of marriage certificate
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