The Parental Leave Letter to Employer is a crucial document used by employees in Malta when formally requesting parental leave from their employer. It is required whenever an employee wishes to exercise their right to parental leave under the Maltese Parental Leave Entitlement Regulations (S.L. 452.78), which provides for up to 4 months of parental leave per parent for each child. The letter should be submitted with reasonable notice before the intended leave start date and must include specific details about the leave period, the child, and work handover arrangements. This document helps ensure compliance with Maltese employment law while maintaining clear communication between employee and employer regarding the leave arrangements.
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1. Sender's Details: Full name, employee ID (if applicable), department, and position within the company
2. Date: Date of writing the letter
3. Recipient's Details: Employer/HR manager's name, title, company name and address
4. Subject Line: Clear indication that this is a parental leave request
5. Opening Statement: Formal introduction stating the purpose of the letter
6. Child Information: Details of the child including name, date of birth/expected date of birth
7. Leave Details: Specific dates requested for leave, duration, and whether it will be taken in one block or split
8. Legal Basis: Reference to relevant legislation and company policy
9. Return to Work Date: Clear statement of when you intend to return to work
10. Handover Plans: Brief outline of how your duties will be handled during your absence
11. Closing Statement: Professional closing with request for confirmation
12. Signature Block: Your signature, printed name, and contact information
1. Flexible Working Request: Include if requesting to take parental leave in a flexible manner or combining with flexible working arrangements
2. Previous Leave History: Include if you have taken parental leave before and need to reference remaining entitlement
3. Special Circumstances: Include if there are any special circumstances affecting the timing or nature of the leave request
4. Benefits Continuation: Include if you need to address how benefits will be handled during the leave period
5. Training/Updates: Include if you wish to specify arrangements for staying updated with work developments during leave
1. Birth Certificate/Expected Birth Certificate: Copy of child's birth certificate or expected birth certificate from medical professional
2. Previous Leave Records: If applicable, documentation of any previous parental leave taken
3. Handover Document: Detailed document outlining current projects and responsibilities to be handled during absence
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