The Notice of Intention to Leave is a fundamental document in Malaysian employment relations, required whenever an employee decides to voluntarily terminate their employment. This formal notice must comply with the Employment Act 1955 and related Malaysian employment legislation, which mandate specific notice periods based on the employee's length of service. The document serves multiple purposes: it formally communicates the employee's intention to resign, establishes the notice period and last working day, and initiates the transition process. A properly drafted Notice of Intention to Leave helps protect both parties' interests and ensures a smooth, professional separation process. The document should be used when an employee has made a definitive decision to leave their employment and is prepared to commence their notice period as required by their employment contract or statutory provisions.
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1. Personal and Company Details: Employee's name, ID, position, department, and company details including address
2. Date: Current date and effective date of resignation
3. Addressee Information: Immediate supervisor or HR manager's name and title
4. Subject Line: Clear indication that this is a resignation notice
5. Notice Period Statement: Explicit statement of the notice period being given and last working day
6. Gratitude and Reason: Brief expression of appreciation and concise, professional reason for leaving (if appropriate)
7. Handover Commitment: Statement confirming commitment to proper handover of duties and responsibilities
8. Closing: Professional closing statement with signature block
1. Future Contact Details: Include when maintaining professional contact is desired or required for pending matters
2. Request for Reference: Include when seeking a professional reference from the employer
3. Outstanding Benefits: Include when there are pending claims, unused leave, or other benefits to be addressed
4. Non-Compete Acknowledgment: Include when bound by non-compete or confidentiality agreements that continue post-employment
5. Project Status Update: Include when handling critical projects that need clear documentation of current status
1. Handover Plan: Detailed schedule of tasks and responsibilities to be transferred, including timeline and designated persons
2. Outstanding Matters List: List of pending projects, tasks, or responsibilities that need attention before departure
3. Company Property Checklist: List of company assets to be returned, including equipment, documents, and access cards
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