The Certificate of Incorporation for Sole Proprietorship is a fundamental document required for establishing a sole proprietorship (eenmanszaak) in the Netherlands. This document is mandatory for all individuals seeking to operate a business as a sole proprietor and must be filed with the Dutch Chamber of Commerce (KVK). The certificate contains crucial information including the owner's details, business name, activities, and various compliance declarations. It serves multiple purposes: establishing the business's legal existence, enabling tax registration with the Belastingdienst, facilitating business banking relationships, and providing proof of registration for potential clients and partners. The document must comply with the Dutch Civil Code, Commercial Code, and specific KVK requirements, making it a cornerstone of business registration in the Dutch legal system.
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1. Business Owner Details: Complete identification of the sole proprietor including full legal name, date of birth, residential address, and contact information
2. Business Information: Details of the business including trade name, business address, and primary business activities
3. Registration Declaration: Formal declaration of intent to register as a sole proprietorship and operate under Dutch law
4. Business Activities: Detailed description of intended business activities and sectors of operation
5. Compliance Statement: Declaration of compliance with Dutch business regulations and tax obligations
6. Trade Name Declaration: Confirmation that the chosen trade name meets legal requirements and doesn't infringe on existing registrations
7. Contact Information: Official contact details for business correspondence and legal notices
8. Signature Section: Space for owner's signature, date, and witness or notary attestation if required
1. Business Premises Declaration: Required when business operates from a physical location different from owner's residence
2. Special Permits Statement: Needed when business activities require specific permits or licenses
3. VAT Registration: Required when business expects to exceed VAT registration threshold
4. Employee Information: Included when the sole proprietorship plans to hire employees
5. International Trade Declaration: Required for businesses planning to engage in import/export activities
6. Digital Services Statement: Needed for businesses providing digital services across EU borders
1. Appendix A - Identification Documents: Copies of owner's valid ID and proof of address
2. Appendix B - Business Plan Summary: Brief overview of business operations and financial projections
3. Appendix C - Proof of Address: Documentation confirming business address
4. Appendix D - Required Permits: Copies of any special permits or licenses required for business operations
5. Appendix E - Trade Name Search Results: Confirmation from KVK that trade name is available for use
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