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Certificate Of Incumbency Trust

Certificate Of Incumbency Trust Template for Netherlands

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Key Requirements PROMPT example:

Certificate Of Incumbency Trust

"I need a Certificate of Incumbency Trust to verify our Dutch family trust's current trustees and beneficiaries for an international bank account opening in March 2025; the certificate must comply with Dutch AML regulations and include specimen signatures of all three current trustees."

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Document background
A Certificate of Incumbency Trust is a critical document used in the Netherlands when formal verification of a trust's current structure and authority is required. It is commonly needed for banking relationships, property transactions, legal proceedings, or international business dealings where proof of trustee authority is essential. The certificate, while reflecting common law trust concepts, must conform to Dutch legal requirements and the Wet toezicht trustkantoren 2018. It typically includes detailed information about the trust's structure, current trustees, beneficiaries (within privacy law constraints), and their respective powers. As the Netherlands operates under civil law but recognizes trusts through the Hague Trust Convention, this document bridges the gap between different legal systems while providing necessary verification for various stakeholders.
Suggested Sections

1. Trust Identification: Details of the trust including its full name, date of establishment, and registration information (if applicable)

2. Certifying Authority: Identification of the authority issuing the certificate (e.g., notary, corporate secretary, or authorized officer)

3. Trust Details: Basic information about the trust structure, type, and governing law

4. Current Trustees: Names, addresses, and appointment dates of all current trustees

5. Beneficiaries: Names and details of trust beneficiaries (as permitted by privacy laws)

6. Powers and Authorities: Confirmation of the powers vested in the trustees

7. Certification Statement: Formal statement certifying the accuracy of the information provided

8. Execution: Date, signature, and seal of the certifying authority

Optional Sections

1. Historical Appointments: List of previous trustees and their tenure dates (included when historical context is relevant)

2. Trust Protector Details: Information about appointed trust protectors (if any exist in the trust structure)

3. Special Powers: Details of any special or limited powers granted to specific trustees (if applicable)

4. Corporate Trustee Information: Additional details when one or more trustees are corporate entities

5. AML Compliance Statement: Statement confirming compliance with anti-money laundering regulations (when required for specific purposes)

Suggested Schedules

1. Trust Deed Extract: Relevant excerpts from the trust deed showing trustee appointment provisions and powers

2. Identification Documents: Copies of identification documents for trustees and relevant parties

3. Appointment Resolutions: Copies of resolutions or documents evidencing trustee appointments

4. Registry Extracts: Extracts from relevant registries confirming trust or trustee registration (if applicable)

5. Specimen Signatures: Authenticated specimen signatures of current trustees

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Financial Services

Banking

Legal Services

Real Estate

Investment Management

Wealth Management

Corporate Services

Trust Services

International Trade

Family Office Services

Relevant Teams

Legal

Compliance

Corporate Secretariat

Trust Administration

Risk Management

Corporate Governance

Private Client Services

International Business

Client Onboarding

Regulatory Affairs

Relevant Roles

Trust Officer

Corporate Secretary

Legal Counsel

Compliance Officer

Notary

Trust Administrator

Relationship Manager

Risk Manager

Company Director

Governance Officer

AML Officer

Trust Services Manager

Private Client Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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