The Contract Expiration Notice is a critical document used in Dutch business and legal practice when a party wishes to formally communicate their intention not to renew or extend an existing contract. This document is particularly important in the Netherlands, where the Dutch Civil Code (Burgerlijk Wetboek) sets specific requirements for contract termination and notice periods. The notice should be used when a contract has a defined end date approaching, and one party wishes to ensure the contract concludes on that date without automatic renewal. It must include specific details about the original contract, clear statement of non-renewal intention, and proper identification of all parties involved. The timing of this notice is crucial, as Dutch law and individual contracts often specify mandatory notice periods that must be observed for the termination to be valid.
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1. Sender Details: Full legal name and address of the party sending the notice
2. Recipient Details: Full legal name and address of the party receiving the notice
3. Date: Date of the notice issuance
4. Subject Line: Clear indication that this is a Contract Expiration Notice with reference number
5. Contract Reference: Details of the original contract including date, parties, and contract reference number
6. Notice of Expiration: Clear statement of intention not to renew or extend the contract
7. Expiration Date: Specific mention of when the contract will expire
8. Legal Basis: Reference to relevant contract clause or legal provision allowing for this notice
9. Closing Statement: Formal closing including any required next steps
10. Signature Block: Space for authorized signature, name, and title
1. Transition Arrangements: Details of any handover or transition period, used when there are ongoing operations that need to be wound down
2. Outstanding Obligations: List of any remaining obligations or payments, included when there are pending matters to be resolved
3. Return of Property: Instructions regarding return of any property or materials, used when physical or intellectual property needs to be returned
4. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, included when the original contract contained confidentiality provisions
5. Data Protection: Instructions regarding handling of personal data post-termination, required when GDPR considerations apply
6. Future Communication: Details of contact persons for wind-down period, included for complex contracts requiring coordination
1. Original Contract: Copy of the original contract being terminated
2. Proof of Delivery: Tracking or delivery confirmation for the notice
3. Asset Register: List of any assets or materials to be returned or transferred
4. Outstanding Invoices: List of any pending financial matters
5. Handover Schedule: Timeline and details for transition activities if applicable
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Real Estate
Professional Services
Manufacturing
Retail
Healthcare
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Telecommunications
Construction
Education
Energy
Transportation
Logistics
Media and Entertainment
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Relevant Teams
Legal
Procurement
Contract Management
Commercial
Operations
Finance
Compliance
Risk Management
Business Development
Account Management
Relevant Roles
Legal Counsel
Contract Manager
Procurement Manager
Business Development Manager
Account Manager
Operations Director
Facility Manager
Project Manager
Commercial Director
General Manager
Chief Financial Officer
Compliance Officer
Risk Manager
Company Secretary
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