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Debt Notice Letter Template for Netherlands

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Debt Notice Letter

"I need a Debt Notice Letter for an unpaid invoice of €15,000 to a business debtor who has missed three payment reminders, including statutory interest calculation as per Dutch law and a final payment deadline of March 15, 2025."

Document background
The Debt Notice Letter is a crucial document in Dutch debt collection proceedings, serving as a formal demand for payment and establishing legal grounds for further collection actions. It is typically used when previous informal attempts to collect payment have failed, and the creditor needs to establish a formal record of demand. Under Dutch law, this document must contain specific elements to be considered a valid 'ingebrekestelling' and must comply with the Dutch Civil Code (Burgerlijk Wetboek). The letter should be used when there is an undisputed debt, and the creditor wishes to establish a clear legal position before pursuing further legal action. It includes essential information such as the debt amount, payment deadline, account details, and potential consequences of non-payment, while also considering statutory interest and collection costs as permitted by Dutch law.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor

2. Recipient Details: Full legal name and address of the debtor

3. Date: Current date of the notice

4. Reference Line: Clear reference to the original agreement or invoice number

5. Debt Description: Clear statement of the outstanding amount, original due date, and basis for the debt

6. Payment Demand: Formal demand for payment including the total amount due (principal, interest, and any permitted collection costs)

7. Payment Details: Bank account information and payment reference details

8. Payment Deadline: Clear statement of the final payment deadline (typically 14 days under Dutch law)

9. Legal Consequences: Statement of potential legal actions if payment is not received by the deadline

Optional Sections

1. Interest Calculation: Detailed breakdown of statutory interest calculations - include when interest is being charged

2. Payment History: Summary of previous payment attempts or correspondence - include when there has been significant prior communication

3. Settlement Offer: Proposed payment arrangement or settlement terms - include when willing to accept partial or scheduled payments

4. Previous Notices: Reference to previous reminders or notices - include when this is not the first notice

5. Collection Costs: Breakdown of collection costs - include when claiming buitengerechtelijke incassokosten

Suggested Schedules

1. Copy of Original Invoice: Attachment of the original unpaid invoice(s)

2. Payment History Statement: Detailed statement showing all relevant transactions and remaining balance

3. Interest Calculation Sheet: Detailed calculation of statutory interest if applicable

4. Collection Costs Calculation: Breakdown of collection costs according to Dutch law if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Technology

Healthcare

Financial Services

Real Estate

Wholesale Trade

Utilities

Telecommunications

Education

Transportation and Logistics

Relevant Teams

Finance

Legal

Credit Control

Accounts Receivable

Collections

Treasury

Risk Management

Administration

Customer Service

Relevant Roles

Credit Controller

Financial Manager

Accounts Receivable Specialist

Collections Manager

Finance Director

Legal Counsel

Credit Risk Manager

Accounts Manager

Treasury Manager

Collections Specialist

Financial Controller

Business Owner

Contract Administrator

Debt Recovery Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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