The Disciplinary Action Form is a crucial document used in Dutch employment contexts to formally document and address employee misconduct, performance issues, or policy violations. It serves as an essential tool for maintaining workplace discipline while ensuring compliance with Dutch employment law requirements, including the Dutch Civil Code (Burgerlijk Wetboek) and relevant labor regulations. The form should be used when formal disciplinary action is necessary, documenting specific incidents, conversations, and agreed-upon corrective measures. It includes detailed information about the incident, previous warnings if any, specific disciplinary measures taken, and required improvements. The document must be compliant with Dutch data protection laws (GDPR/AVG) and respect employee rights under local labor laws, including the right to respond and appeal.
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1. Employee Information: Basic details including employee name, ID number, department, position, and length of service
2. Incident Details: Specific description of the violation or behavior, including date, time, location, and nature of the incident
3. Prior History: Summary of any previous related incidents or disciplinary actions
4. Disciplinary Action: Description of the specific disciplinary measure being taken (warning, suspension, etc.)
5. Improvement Required: Clear statement of expected behavior changes and improvements
6. Consequences: Description of what will happen if behavior doesn't improve or violation is repeated
7. Employee Rights: Statement of employee's rights under Dutch law, including right to appeal
8. Signatures: Space for signatures of manager, HR representative, and employee, including date
1. Union Representative Involvement: To be included when employee is union-represented or requests union presence
2. Performance Improvement Plan: Detailed plan for improvement, to be included for serious violations or repeated issues
3. Appeal Process Details: Specific information about appeal procedures, to be included for serious disciplinary actions
4. Witness Statements: To be included when incident witnessed by others or supporting statements are relevant
5. Company Policy Reference: Specific references to company policies violated, when applicable
1. Incident Report: Detailed report of the incident including any investigation findings
2. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action
3. Performance History: Relevant performance reviews or previous disciplinary records
4. Improvement Plan Template: Structured template for tracking required improvements and timelines
5. Related Company Policies: Copies of specific company policies referenced in the disciplinary action
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