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Preventive Maintenance Contract

Preventive Maintenance Contract Template for Netherlands

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Key Requirements PROMPT example:

Preventive Maintenance Contract

"I need a Preventive Maintenance Contract under Dutch law for maintaining HVAC systems across three office buildings in Amsterdam, with quarterly maintenance visits starting from March 2025, including emergency response provisions and specific requirements for working during office hours."

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Document background
This Preventive Maintenance Contract template is designed for use under Dutch law when establishing a formal agreement for regular maintenance services. It is particularly relevant for situations where systematic, scheduled maintenance is essential to prevent equipment failure, maintain operational efficiency, and ensure compliance with safety regulations. The document addresses key aspects such as service scope, maintenance schedules, personnel requirements, liability allocation, and payment terms, all aligned with Dutch legal requirements including the Burgerlijk Wetboek and relevant industry standards. It's suitable for various scales of maintenance arrangements, from single-facility services to complex multi-site operations, and can be customized based on specific industry requirements and the scope of maintenance needed.
Suggested Sections

1. Parties: Identification of the service provider and the client

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the maintenance services to be provided

5. Service Provider's Obligations: Key responsibilities and commitments of the maintenance provider

6. Client's Obligations: Client's responsibilities including access, information provision, and cooperation

7. Maintenance Schedule: Frequency and timing of maintenance visits and activities

8. Personnel and Qualifications: Requirements for personnel performing the maintenance work

9. Payment Terms: Fees, payment schedule, and invoicing arrangements

10. Health and Safety: Safety requirements and procedures during maintenance work

11. Liability and Insurance: Allocation of risks and insurance requirements

12. Term and Termination: Duration of the agreement and termination provisions

13. Force Majeure: Provisions for unforeseen circumstances preventing performance

14. Confidentiality: Protection of confidential information

15. Governing Law and Jurisdiction: Application of Dutch law and dispute resolution

Optional Sections

1. Emergency Services: Additional provisions for emergency maintenance services, if offered

2. Spare Parts: Arrangements for supply and storage of spare parts, if relevant

3. Performance Metrics: KPIs and service levels, for more complex maintenance arrangements

4. Warranty: Specific warranties for maintenance work and parts, if applicable

5. Environmental Compliance: Special environmental requirements, if maintenance involves environmental risks

6. Subcontracting: Rules for subcontracting maintenance work, if allowed

7. Data Protection: GDPR compliance provisions, if personal data is processed

8. Training: Training requirements for client's personnel, if included in the service

Suggested Schedules

1. Schedule 1 - Equipment List: Detailed list of equipment/assets covered by the maintenance contract

2. Schedule 2 - Maintenance Specifications: Technical specifications and maintenance procedures

3. Schedule 3 - Pricing Schedule: Detailed breakdown of fees and charges

4. Schedule 4 - Service Levels: Detailed service level requirements and metrics

5. Schedule 5 - Site Access Procedures: Procedures and requirements for accessing maintenance locations

6. Appendix A - Health and Safety Procedures: Detailed safety procedures and requirements

7. Appendix B - Report Templates: Standard templates for maintenance reports and documentation

8. Appendix C - Contact Details: Key contacts for both parties and escalation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions










































Clauses









































Relevant Industries

Manufacturing

Real Estate

Industrial Equipment

Facilities Management

Commercial Property

Healthcare

Education

Data Centers

Hospitality

Transportation

Retail

Warehousing

Energy

Telecommunications

Relevant Teams

Legal

Operations

Facilities Management

Procurement

Engineering

Maintenance

Risk Management

Health and Safety

Property Management

Contract Management

Technical Services

Asset Management

Relevant Roles

Facility Manager

Maintenance Manager

Operations Director

Technical Service Manager

Property Manager

Contract Manager

Procurement Manager

Legal Counsel

Risk Manager

Chief Operations Officer

Engineering Manager

Health and Safety Manager

Asset Manager

Technical Director

Maintenance Supervisor

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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