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Retainer Agreement Template for Netherlands

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Key Requirements PROMPT example:

Retainer Agreement

"I need a Retainer Agreement for my IT consulting firm based in Amsterdam, providing monthly technical support services to a mid-sized logistics company, starting March 2025, with specific provisions for data security and service level agreements."

Document background
This Retainer Agreement template is designed for use under Dutch law when establishing ongoing professional service relationships. It serves as a comprehensive framework for arrangements where services are provided on a continuous basis in exchange for regular retainer fees. The document is particularly suited for professional service providers, consultants, and advisors operating in the Netherlands who wish to formalize long-term service arrangements with their clients. The agreement includes essential provisions required under Dutch law, including those governed by the Civil Code's provisions on service agreements (overeenkomst van opdracht), and can be customized to accommodate specific service types, payment structures, and industry requirements. It incorporates necessary safeguards for both service providers and clients while ensuring compliance with Dutch legal requirements regarding contract formation, service provision, and commercial relationships.
Suggested Sections

1. Parties: Identification and details of the service provider and client

2. Background: Context of the agreement and general purpose of the retainer relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: General description of services covered under the retainer

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Retainer Fee and Payment Terms: Fee structure, payment schedule, and invoicing procedures

7. Service Provider's Obligations: Key responsibilities and commitments of the service provider

8. Client's Obligations: Key responsibilities and commitments of the client

9. Confidentiality: Provisions for handling confidential information

10. Intellectual Property: Ownership and usage rights of any IP created during service provision

11. Termination: Conditions and procedures for ending the agreement

12. Liability and Indemnification: Limitation of liability and indemnification provisions

13. General Provisions: Standard legal clauses including governing law, notices, and amendments

Optional Sections

1. Data Protection: Detailed GDPR compliance provisions, required when personal data processing is involved

2. Service Levels: Specific performance metrics and standards, useful for technical or measurable services

3. Non-Competition: Restrictions on competitive activities, relevant for sensitive or specialized services

4. Insurance: Insurance requirements and coverage details, important for high-risk services

5. Force Majeure: Provisions for unforeseen circumstances, particularly relevant in long-term arrangements

6. Assignment and Subcontracting: Rights and restrictions regarding transfer of obligations, important for complex service arrangements

7. Compliance with Laws: Specific regulatory compliance requirements, necessary for regulated industries

Suggested Schedules

1. Schedule 1 - Detailed Service Description: Comprehensive description of services, methodologies, and deliverables

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment terms

3. Schedule 3 - Service Levels and KPIs: Specific performance metrics and measurement criteria

4. Schedule 4 - Key Personnel: List of key team members and their roles

5. Appendix A - Contact Details: Contact information for key stakeholders and authorized representatives

6. Appendix B - Reporting Templates: Standard formats for regular reporting and communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses

































Relevant Industries

Legal Services

Professional Services

Information Technology

Management Consulting

Marketing and Advertising

Financial Services

Accounting and Tax

Business Advisory

Creative Services

Engineering

Healthcare Consulting

HR Services

Relevant Teams

Legal

Procurement

Finance

Operations

Business Development

Compliance

Commercial

Account Management

Service Delivery

Human Resources

Risk Management

Contract Administration

Relevant Roles

Legal Counsel

Contract Manager

Procurement Manager

Business Development Manager

Chief Financial Officer

Operations Director

Project Manager

Account Manager

Service Delivery Manager

Compliance Officer

Managing Partner

Finance Director

Commercial Director

General Counsel

HR Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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