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Acceptance Of Proposal Letter
"I need an Acceptance of Proposal Letter for a construction project in Auckland, accepting ABC Builders' proposal dated 15 January 2025 for building a commercial warehouse, with work to commence on 1 March 2025 subject to council approval."
1. Letterhead and Date: Complete business letterhead including company name, address, contact details, and current date
2. Recipient Details: Full name, title, company name, and address of the proposal sender
3. Reference Line: Clear reference to the original proposal including date and reference number if applicable
4. Salutation: Professional greeting to the recipient
5. Acceptance Statement: Clear and unequivocal statement of acceptance of the proposal
6. Key Terms Confirmation: Brief restatement of critical terms being accepted (price, scope, timeline)
7. Next Steps: Clear indication of immediate actions or expectations
8. Closing: Professional closing statement, signature block, and signatory details
1. Conditions Precedent: Include when acceptance is subject to specific conditions being met
2. Clarifications: Include when any terms from the original proposal need clarification or minor modification
3. Timeline Acknowledgment: Include when specific deadlines or milestone dates need to be confirmed
4. Contact Person Assignment: Include when designating specific person(s) responsible for implementation
5. Confidentiality Statement: Include when dealing with sensitive commercial information
6. Electronic Signature Statement: Include when the letter will be signed and transmitted electronically
1. Schedule of Key Terms: Detailed breakdown of accepted terms, prices, or specifications when these are too detailed for the main letter
2. Timeline Schedule: Detailed project timeline or delivery schedule when applicable
3. Specific Requirements: Technical specifications or detailed requirements accepted from the proposal
4. Authorization Evidence: Copies of board resolutions or other authorization documents if required for major commitments
Authors
Professional Services
Construction and Engineering
Information Technology
Manufacturing
Retail and Consumer Goods
Financial Services
Real Estate and Property
Healthcare
Education
Telecommunications
Energy and Utilities
Transport and Logistics
Agricultural and Primary Industries
Government and Public Sector
Legal
Procurement
Operations
Commercial
Finance
Business Development
Sales
Administration
Contract Management
Project Management
Chief Executive Officer
Managing Director
Procurement Manager
Contract Manager
Business Development Manager
Project Manager
Operations Manager
Legal Counsel
Commercial Manager
Finance Director
Department Head
Sales Director
Account Manager
Supply Chain Manager
Administrative Officer
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