The Contract Employee Leave Policy serves as a essential reference document for organizations employing contract workers in New Zealand. This policy document is designed to establish clear guidelines and procedures for managing various types of leave entitlements for contract employees, ensuring compliance with New Zealand employment legislation including the Holidays Act 2003, Parental Leave and Employment Protection Act 1987, and other relevant laws. It provides detailed information about leave entitlements, application procedures, and calculation methods, while addressing specific considerations for contract employees. The policy should be implemented when organizations engage contract employees and requires regular review to maintain compliance with legislative updates and organizational changes.
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1. Introduction and Purpose: Outlines the purpose of the policy and its application to contract employees
2. Scope and Application: Defines who the policy applies to and any exclusions
3. Definitions: Defines key terms used throughout the policy including types of leave, employment status, and relevant terminology
4. Annual Leave: Details of annual leave entitlements, accrual, requesting process, and payment calculations
5. Public Holidays: List of recognized public holidays, entitlements, and alternative holiday provisions
6. Sick Leave: Sick leave entitlements, notification requirements, and medical certificate requirements
7. Bereavement Leave: Bereavement leave entitlements and conditions for different circumstances
8. Parental Leave: Primary carer leave, partner's leave, and extended leave provisions
9. Family Violence Leave: Leave entitlements and support for employees affected by family violence
10. Leave Application Process: Standard procedures for requesting and approving different types of leave
11. Record Keeping: Requirements for maintaining leave records and privacy considerations
12. Policy Review and Updates: Frequency of policy review and process for updates
1. Special Leave: Additional leave types specific to the organization (e.g., study leave, volunteering leave) - include when organization offers additional leave benefits
2. Leave During Closedown Periods: Include when organization has regular closedown periods (e.g., Christmas shutdown)
3. Remote Work and Leave: Include when organization has remote or hybrid working arrangements
4. Industry-Specific Leave: Include when organization operates in industries with specific leave requirements (e.g., maritime, aviation)
5. International Assignment Leave: Include when organization has employees on international assignments
6. Pandemic/Emergency Leave: Include specific provisions for pandemic or emergency situations - relevant post-COVID
7. Religious and Cultural Leave: Include when organization has specific provisions for religious or cultural observances
1. Schedule 1 - Leave Application Forms: Standard forms for different types of leave applications
2. Schedule 2 - Leave Calculation Examples: Examples of how different types of leave are calculated, including holiday pay
3. Schedule 3 - Public Holiday Calendar: Calendar of public holidays and organization-specific closedown periods
4. Appendix A - Medical Certificate Requirements: Detailed requirements and procedures for medical certificates
5. Appendix B - Leave Approval Authority Matrix: Matrix showing approval authorities for different types of leave and durations
6. Appendix C - Contact Information: Contact details for HR team and relevant personnel for leave-related queries
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