This Contractor Health and Safety Policy is essential for organizations engaging contractors in New Zealand, where workplace health and safety is governed by strict regulatory requirements, particularly the Health and Safety at Work Act 2015. The policy serves as a comprehensive framework for managing contractor safety, ensuring compliance with legal obligations, and maintaining a safe working environment. It establishes clear protocols for contractor engagement, risk management, and safety procedures, while defining responsibilities for all parties involved. This document is particularly crucial given New Zealand's emphasis on PCBU (Person Conducting a Business or Undertaking) responsibilities and the significant penalties for health and safety breaches. The policy should be regularly reviewed and updated to reflect changes in legislation and industry best practices.
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1. Purpose and Scope: Outlines the policy's objectives and its application to contractors, subcontractors, and their workers
2. Health and Safety Commitments: States the organization's commitment to health and safety and expectations from contractors
3. Definitions: Defines key terms used throughout the policy including 'contractor', 'PCBU', 'worker', 'notifiable incident', etc.
4. Roles and Responsibilities: Details specific responsibilities of the organization, contractors, and workers regarding health and safety
5. Contractor Pre-qualification: Outlines the requirements and process for contractor health and safety pre-qualification
6. Risk Management: Describes mandatory risk assessment processes and control measures
7. Incident Reporting and Investigation: Procedures for reporting, recording, and investigating health and safety incidents
8. Emergency Procedures: Essential emergency response procedures and evacuation protocols
9. Training and Induction: Mandatory health and safety training and site induction requirements
10. Monitoring and Review: Processes for monitoring contractor compliance and reviewing health and safety performance
1. Specific High-Risk Work Procedures: Detailed procedures for high-risk activities like working at heights, confined spaces, or with hazardous substances - include when contractors regularly perform high-risk work
2. Plant and Equipment Safety: Requirements for machinery and equipment safety - include when contractors use significant plant or equipment
3. Environmental Management: Environmental protection measures - include when work has potential environmental impacts
4. Remote Work Procedures: Safety procedures for remote or isolated work - include when contractors work in remote locations
5. Cultural Safety: Procedures for ensuring cultural safety and respect - include when working with M锟斤拷锟斤拷ori or diverse cultural groups
6. Pandemic Response: Specific measures for pandemic situations - include based on current health risks
7. Drug and Alcohol Policy: Specific requirements regarding substance use - include for high-risk industries or when required by law
1. Schedule 1: Risk Assessment Form: Template for conducting and documenting risk assessments
2. Schedule 2: Incident Report Form: Standard form for reporting health and safety incidents
3. Schedule 3: Site Induction Checklist: Checklist for contractor site induction process
4. Schedule 4: Emergency Contact List: List of emergency contacts and procedures
5. Schedule 5: PPE Requirements: Detailed list of required Personal Protective Equipment for different types of work
6. Appendix A: Legal References: Reference to relevant legislation and regulations
7. Appendix B: Safety Data Sheets: Collection of relevant Safety Data Sheets for hazardous substances
8. Appendix C: Site Maps: Maps showing emergency exits, assembly points, and key safety features
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