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The Internship Rejection Letter is a critical business communication tool used in New Zealand organizations when declining internship applications. It should be used after the recruitment process has concluded and a decision has been made not to proceed with a candidate's application. The document must comply with New Zealand's Human Rights Act 1993, Privacy Act 2020, and general employment law principles. The letter typically includes the organization's letterhead, date, recipient details, acknowledgment of the application, clear communication of the decision, and professional closing remarks. While maintaining professionalism, it should be crafted to preserve the organization's reputation and leave a positive impression on candidates who might be suitable for future opportunities.

1. Letterhead and Date: Organization's official letterhead including name, address, and contact details, followed by the current date

2. Recipient Details: Applicant's full name and contact information

3. Reference Line: Reference to the internship position applied for and when the application was received

4. Greeting: Professional salutation using the candidate's name

5. Acknowledgment: Thank the candidate for their interest and time invested in the application process

6. Decision Communication: Clear but diplomatic communication of the rejection decision

7. Closing Remarks: Professional closing that wishes the candidate well in their future endeavors

8. Signature Block: Professional sign-off including sender's name, title, and organization