The Acceptance Letter For Termination Of Contract is a crucial document in Philippine business practice used when one party has received a contract termination notice and wishes to formally acknowledge and accept the termination. This document is essential in providing legal certainty and closure to contractual relationships under Philippine law. It should be prepared in response to receiving a formal termination notice and typically includes acknowledgment of the termination, confirmation of the termination date, details of any final settlements, and references to surviving obligations. The letter serves as evidence of mutual agreement to end the contract and helps prevent future disputes by clearly documenting the termination acceptance. It must comply with Philippine Civil Code requirements regarding contract termination and, where applicable, with Labor Code provisions for employment-related contracts.
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1. Letter Header and Date: Complete contact information of both parties and date of the letter
2. Subject Line: Clear reference to the original contract and its termination
3. Acknowledgment of Termination Notice: Reference to the termination notice received, including its date and method of delivery
4. Confirmation of Acceptance: Clear statement accepting the contract termination and the effective date
5. Reference to Original Contract: Details of the original contract including date, parties, and subject matter
6. Final Settlement Statement: Confirmation of any final payments, settlements, or obligations being fulfilled
7. Closing and Signature: Formal closing, signature block, and contact information for future correspondence
1. Mutual Release Clause: Include when both parties agree to release each other from future claims or obligations
2. Outstanding Obligations: Include when there are remaining duties or payments to be completed post-termination
3. Confidentiality Reminder: Include when the original contract contained confidentiality provisions that survive termination
4. Transition Arrangements: Include when specific handover or transition processes need to be documented
5. Return of Property: Include when there are physical or intellectual property items to be returned
6. Survival Clauses Reference: Include when specific provisions from the original contract survive termination
1. Acknowledgment Receipt: Proof of receipt of the original termination notice
2. Final Settlement Details: Detailed breakdown of any final payments or settlements
3. Property Inventory: List of any items or documents to be returned, if applicable
4. Original Contract: Copy of the original contract being terminated for reference
5. Termination Notice: Copy of the original termination notice received
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