An Apartment Move Out Letter is a crucial document in Philippine residential tenancy relationships, required when a tenant plans to end their lease and vacate a rental property. This document must comply with Philippine legislation, including the Rent Control Act of 2009 and the Civil Code of the Philippines, which establish specific requirements for notice periods and tenant obligations. The letter serves multiple purposes: it provides formal notice of the intended move-out date, requests final property inspection, addresses security deposit return, and establishes a record of the tenant's compliance with lease termination requirements. This document is particularly important in the Philippine context, where formal written communication is highly valued in business and legal matters, and proper documentation is essential for protecting both tenant and landlord rights.
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1. Sender's Contact Information: Full name, current apartment address, contact number, and email of the tenant
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord/property manager's name, company name if applicable, and complete address
4. Formal Salutation: Proper greeting addressing the landlord/property manager
5. Notice Declaration: Clear statement of intention to move out and vacate the premises
6. Move-out Date: Specific date when the tenant plans to completely vacate the property
7. Current Lease Information: Reference to the existing lease agreement, including its start date and terms
8. Request for Property Inspection: Request for a move-out inspection and preferred timing
9. Security Deposit Return Request: Request for the return of security deposit and preferred method of return
10. Forwarding Address: New address where future correspondence and security deposit should be sent
11. Closing and Signature: Professional closing, tenant's printed name and signature
1. Reason for Moving Out: Include when maintaining good relations with landlord is important or when reason might affect notice period
2. Maintenance Issues: List of any existing maintenance issues that should be documented before moving out
3. Utility Transfer Notice: Information about utility account transfers or terminations
4. Key Return Process: Details about when and how keys will be returned if not during the final inspection
5. Special Circumstances: Any special conditions or requests, such as early termination due to emergency situations
6. Property Improvements: List of improvements made to the property during tenancy that might affect deposit return
1. Move-out Inspection Checklist: Detailed checklist for documenting the condition of the property
2. Photographic Documentation: Current dated photos of the property's condition
3. Utility Account Information: List of utility account numbers and contact information for transfer/termination
4. Maintenance Request History: Record of maintenance requests and repairs during tenancy
5. Original Lease Agreement Copy: Reference copy of the original lease agreement highlighting relevant move-out terms
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