The Auto Parts Invoice is a crucial document used in the Philippines automotive sector for documenting the sale of vehicle parts and components. It serves multiple purposes: as a tax document compliant with BIR requirements, a commercial record of sale, and a warranty document. The invoice must contain specific elements required by Philippine law, including the seller's TIN, VAT information, and complete product details. This document is essential for businesses engaged in auto parts sales, whether dealing with individual customers, repair shops, or fleet operators. It should be used for every auto parts transaction to ensure proper record-keeping, tax compliance, and protection of both seller and buyer interests under Philippine law.
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1. Invoice Header: Contains essential business information including seller's registered name, TIN, address, contact details, and BIR registration details
2. Customer Information: Complete details of the customer including name, shipping/billing address, contact information, and TIN if applicable
3. Invoice Details: Invoice number, date, payment terms, and due date
4. Item Details: Detailed list of auto parts including part numbers, descriptions, quantities, unit prices, and subtotals
5. Computation: Subtotal, applicable taxes (VAT), discounts if any, and total amount due
6. Payment Information: Accepted payment methods and banking details
7. Terms and Conditions: Standard terms including warranty information, returns policy, and payment terms
8. Certification: Required statement certifying that the invoice is a valid document for tax purposes
1. Purchase Order Reference: Include when the invoice references a specific purchase order
2. Delivery Information: Add when shipping arrangements are different from billing address or require special instructions
3. Vehicle Information: Include when parts are for a specific vehicle, listing make, model, year, and VIN
4. Core Charges: Add when there are returnable parts with refundable deposits
5. Special Discounts: Include when applying promotional offers, bulk purchase discounts, or loyalty programs
6. Technical Notes: Add when specific installation or handling instructions are necessary
1. Warranty Information: Detailed warranty terms and conditions for different types of parts
2. Return Policy Details: Comprehensive return and refund procedures
3. Part Specifications: Technical specifications and compatibility information for complex parts
4. Delivery Schedule: Detailed delivery timeline for multiple shipment orders
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