The Daycare Termination Letter For Behavior is a crucial document used in Philippine daycare facilities when it becomes necessary to end a child's enrollment due to behavioral concerns. This document is typically issued after documented behavioral incidents and unsuccessful intervention attempts, serving as the final step in a formal process. It must comply with Philippine regulations, including the Early Years Act of 2013 and DSWD Administrative Orders, while considering local government requirements if applicable. The letter should be used when continuing enrollment poses challenges to the facility's operation, other children's welfare, or when the center's resources cannot adequately address the behavioral concerns. It must include specific incidents, reference previous communications, and provide clear termination terms while maintaining professionalism and considering the child's best interests.
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1. Header Information: Full letterhead of the daycare center, date, and recipient's complete name and address
2. Salutation: Formal greeting addressing the parent(s)/guardian(s)
3. Child Information: Clear identification of the child including full name and enrollment details
4. Notice of Termination: Clear statement of termination and effective date
5. Behavioral Incidents: Specific documentation of behavioral incidents that led to this decision
6. Previous Communications: Reference to prior warnings, meetings, or improvement plans discussed
7. Legal Basis: Citation of relevant policies from the enrollment agreement and applicable regulations
8. Final Instructions: Clear instructions regarding last day, collecting belongings, and final payment matters
9. Closing: Professional closing with contact information for any questions
1. Alternative Care Options: Include when the daycare center can provide referrals to other facilities or resources - recommended for maintaining goodwill
2. Refund Information: Include if there are any pre-paid fees that will be refunded
3. Appeal Process: Include if the facility has a formal appeal process for termination decisions
4. Professional Recommendations: Include when suggesting professional help or interventions that might benefit the child
5. Transition Support: Include when the center is willing to provide information to the child's next facility
1. Incident Report Log: Detailed log of behavioral incidents with dates and descriptions
2. Meeting Minutes: Summary of previous parent conferences or discussions about the behavior
3. Improvement Plan Documentation: Copies of any behavior improvement plans previously implemented
4. Policy Extract: Relevant excerpts from the daycare's behavior and termination policies
Relevant legal definitions
Clauses
Relevant Industries
Education
Childcare Services
Early Childhood Development
Social Services
Private Education
Public Services
Family Services
Relevant Teams
Administration
Legal
Operations
Early Childhood Education
Compliance
Child Development
Student Affairs
Parent Relations
Documentation
Quality Assurance
Relevant Roles
Daycare Center Director
Early Childhood Education Coordinator
Childcare Facility Administrator
Program Director
Child Development Specialist
Administrative Manager
Education Supervisor
Facility Owner
Legal Compliance Officer
DSWD Coordinator
Early Learning Center Manager
Operations Director
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